Configuring Timesheets Settings

Configure timesheets settings to specify default setup options for timesheets in P6 Team Member Web. You can specify general timesheets settings and how timesheets are approved before project data is updated.

To configure timesheets settings:

1. On the Navigation Menu, expand Administration, then click Application Settings.
2. On the Application Settings page, click Timesheets.
3. On the Timesheets page:
   1. In the General section:
      • Select whether to Allow resources to assign themselves to activities by default. If you mark this option, you can also select Outside assigned OBS access if you want resources to be able to assign themselves to activities in projects or WBS nodes to which they do not have access according to their OBS assignments.
      • Select whether to allow users to Assign themselves to activities with role assignments matching Team Member's role.
      • Select whether to Enable timesheet auditing.
      • Select whether to Enable email notifications for timesheet submissions, approvals, and rejections.
      • Select whether to Prevent users from rejecting approved timesheets. If you mark this option, select a Timeframe.
      • Select an item on the Timesheet hours display list to determine how partial hours will be displayed.

        For example,:

        Select Hours (decimal) if you want four hours and twenty minutes to be shown as 4.33.

        Select Hours : minutes if you want four hours and twenty minutes to be shown as 4:20.

        Select Quarter-hour if you want four hours and twenty minutes to be shown as 4:15.

   2. In the Approving Timesheets section, select an approval type.

      Note:

      If you select the Two approval levels option, you can also add the stipulation that the Project Manager must approve first.

   3. In the Default Resource manager approving timesheets when one or two approval levels required field, click Select, then select a user from the list.
   4. Click Save and Close.

Tip:

In P6 Team Member Web, on the Application Settings page, there are further settings related to timesheets. For example, in P6 Team Member Web you can determine whether users can log hours on future timesheets, assignments against not-started activities, or at the activity level as well as the assignment level. The Application Settings page in P6 Team Member Web also allows you to control whether resources can log time before the activity or assignment start dates, after the activity or assignment finish dates, and whether they can log negative hours.