Timekeepers

Timekeepers are authorized users who are able to create timesheets or enter and edit timesheet data for one or more employees that are assigned to them. Timekeepers are able to create and adjust hours, travel time, and a variety of other timesheet elements for an individual worker or for multiple workers at one time. Refer to Timesheet Quick Entry for more information.

A Timekeeper record associates a user with a list of employees whom the user is responsible for entering time for, regardless of their supervisor or employee relationship.

One option is available to secure who can search for or update a Timekeeper record. Users who are designated as timekeepers should be members of the Owning Org Access Group. You can then assign the timekeeper to a particular Owning Org by populating the Owning Org field on the Timekeeper record. Once a timekeeper has the Owning Org populated, only users of that Owning Org can search for, and thus view or update that Timekeeper record.

Adding Timesheets from an Activity

Timekeepers can add timesheets for a crew or for an employee directly from the context menu of an activity. The activity must either be in an Active, In Progress, or Finished status and both the crew and the employees must be active.

• When the Add Crew Timesheet option is selected, a drop-down list of active crews that the timekeeper has access to displays. Selecting a crew displays a list of the crew’s members who are assigned to the timekeeper.
• When the Add Employee Timesheet option is selected, a drop-down list of active employees the timekeeper has access to display.