Financial Transactions For Unmonitored Non-Billed Budgets

Some companies have the concept of non-billed budgets where the payments made by the customer are optional. This functionality is implemented as an unmonitored Non-Billed Budget. Unmonitored Non-Billed Budgets allow a customer to make optional prepayments towards a bill.

As explained previously, unmonitored Non-Billed Budgets receive different financial treatment than monitored Non-Billed Budgets. The financial transaction algorithms use the Non-Billed Budget Monitor flag on the Non-Billed Budget's SA type to create the appropriate financial transactions. The following table describes the differences in the financial treatment of monitored and unmonitored Non-Billed Budgets.


System Event	Monitored Non-Billed Budgets	Unmonitored Non-Billed Budgets
When a Non-Billed Budget is activated or an SA is added to a Non-Billed Budget...	The system creates adjustments for all affected SAs to set the current balance equal to zero.	The current balances for covered SAs are not zeroed. The activate SA and Non-Billed Budget maintenance processing do not create any adjustments if the Non-Billed Budget is unmonitored.
When a scheduled payment is due...	An adjustment is created to increase the Non-Billed Budget's current balance by the expected amount.	There is no change to the Non-Billed Budget's current balance; it is always zero. The scheduled payment processing background process does not execute the NBB process scheduled payment algorithm.
When the payment is made...	The Non-Billed Budget's current balance is reduced to zero and the Non-Billed Budget's payoff balance reflects the accumulated credit from the payment.	Typically the payments are distributed to an excess credit (overpayment) SA. Refer to Distributing Payments for Unmonitored Non-Billed Budgets for more information.
When a bill segment financial transaction is created...	The current amount is set to zero for SAs that are covered by the Non-Billed Budget.	The covered SAs' current amounts are equal to their payoff amounts.
At bill completion...	Money from the Non-Billed Budget is transferred to the covered SAs. Customers may receive a bill for information purposes, but they are not required to pay it.	Money from the overpayment SA is transferred to the account's SAs. The customer is still liable to pay the outstanding balance.
When the Non-Billed Budget is stopped or an SA is removed from a Non-Billed Budget...	The system creates adjustments for all affected SAs to synchronize their current balances with their payoff balances, thus removing the zero current balance and replacing it with the actual current balance.	There is no change to the current balances for covered SAs as the balances already reflect the actual current balance.

Unmonitored Non-Billed Budgets also receive different credit and collections treatment. Refer to Credit and Collections and Unmonitored Non-billed Budgets for more information.