The Source Of GL Accounts On Financial Transactions
The following table lists the major financial events, their standard accounting, and the source of distribution codes used to derive the GL accounts sent to your general ledger.
Financial event |
GL Accounting |
Source Of Distribution Code |
Create a normal utility bill segment. Bill Segment FT Algorithm is Payoff Amt = Bill Amt / Current Amt = Amt Due |
Debit: A/R |
SA Type |
Credit: Revenue / Taxes Payable |
Calculation Rule |
|
Create a bill for company usage. Bill Segment FT Algorithm is Payoff Amt = 0 / Current Amt = 0 |
Debit: Company Usage Expense |
SA Type |
Credit: Revenue / Taxes Payable |
Calculation Rule |
|
Create a bill for charity. Bill Segment FT Algorithm is Payoff Amt=0 / Current Amt = Bill Amt |
N/A - charity bills have no effect in the GL |
N/A |
N/A |
N/A |
|
Create a payment segment for a normal utility service agreement |
Debit: Cash |
Bank Account on the Tender Source of the Tender Control for the Payment Segment's Tender. |
Credit: A/R |
SA Type |
|
Create a payment segment for a charitable contribution service agreement |
Debit: Cash |
Bank Account on the Tender Source of the Tender Control for the Payment Segment's Tender. |
Credit: Charity Payable |
SA Type |
|
Create a payment segment for auto-pay at bill completion time |
Debit: Cash |
Bank Account on the Tender Source on the Auto-pay Route Type of the Auto-pay Source. |
Credit: A/R |
SA Type |
|
Canceling a payment |
Debit: A/R |
SA Type |
Credit: Cash |
Bank Account specified by the user on the cancel tender page. Note that this defaults to the original tender's bank account. |
|
Create an adjustment to levy a charge |
Debit: A/R |
SA Type |
Credit: Revenue |
Adjustment Type |
The bottom line is as follows:
- If a bill segment has a financial effect, the distribution code to debit comes from the distribution code on the SA Type, the distribution code to credit comes from the calculation rule(s) used to calculate the bill segment.
- Payment segments always have a financial effect; the distribution code to debit comes from the bank account on the tender source of the tender control of the tender, the distribution code to credit comes from the SA type.
- If an adjustment has a financial effect, the distribution code to debit and credit comes from the SA type and adjustment type. If the adjustment is positive (i.e., the customer owes your organization more money), the distribution code to debit comes from the SA type; the distribution code to credit comes from the adjustment type. Vice versa if the adjustment is negative.