6.1.6 Mark Instrument Status

This topic describes the systematic instruction to mark the instrument status as ‘Realized’, ‘Returned’, or ‘Hold’ when the payee bank gets the fate of the instrument from the drawee bank when the instrument is sent for clearing.

1. On Instrument Management - Current Dated Cheques screen, select Mark Instrument Status from the Action list.
2. Click Proceed.
   The Mark Instrument Status - Filter Parameters screen displays.

   Figure 6-12 Mark Instrument Status - Filter Parameters

   
   

   
   Description of "Figure 6-12 Mark Instrument Status - Filter Parameters"

   
   
3. Specify the fields on Mark Instrument Status - Filter Parameters screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-6 Mark Instrument Status - Field Description

   Field	Description
   Deposit Branch	Select the branch where the instrument is deposited. By default, the branch of the logged-in user is selected.
   Currency	Select the currency of the instrument.
   Schedule Reference Number	Click the search icon and select the schedule reference number to search the instrument by.
   Deposit Slip Number	Click the search icon and select the deposit slip number to search the instrument by.
   Reference Number	Click the search icon and select the reference number of the instrument.
   Txn Reference Number	Click the search icon and select the transaction reference number of the deposited instrument.
   Instrument Number	Click the search icon and select the instrument number to search for.
   Instrument Amount	Specify the amount mentioned on the instrument.
   Deposit Date Range	Click the Calendar icons and select the start and end dates of the date range within which the instrument was deposited.
   Instrument/Settlement Date Range	Click the Calendar icons and select the start and end dates of the range for the date mentioned on the instrument or when it was settled.
   Deposit Location	Click the search icon and select the location where the instrument has been deposited.
   Product	Click the search icon and select the product to search the instrument by.
   Corporate	Click the search icon and select the corporate for/by whom the instrument has been deposited.
   Credit Account Number	Click the Search icon and select the account number to credit the instrument amount to.The application allows you to select either a real account or a virtual account.
   Instrument Status	Select the status of the instrument to be searched.
   Clearing Location	Click the search icon and select the location where the instrument will be cleared.
   Drawee Bank	Click the search icon and select the drawee bank of the instrument.
   Drawee Account Number	Enter the account number of the drawee to search the instrument by.
   Routing Code	Click the search icon and select the routing code used for the instrument.
   Correspondent Bank	Click the search icon and select the correspondent bank involved in the transaction.
   Division Code	Click the search icon and select the division code to search the instrument by.

4. Click Search to view the list of instruments.
   The List Of Instruments section displays.

   Figure 6-13 List Of Instruments

   
   

   
   Description of "Figure 6-13 List Of Instruments"

   
   
5. Select the records for which the status needs to be updated.
6. Perform any one of the following actions to change the instrument status:
   • Click Mark Realized, if the instrument is cleared.
   • Click Mark Return, if the instrument is returned.
   • Click Mark Hold, to hold the instrument and in the Hold Until field, click the calendar icon to select the date until which the instrument should be on-hold.
7. Click Submit to update the instrument status and send it for authorization.