3.5 Debtors

This topic provides systematic instructions about the parties that purchased products or services from your customer can be captured from this tile.

  1. Click the capture icon in the Debtors tile.
    The Debtor Details screen is displayed.

    Figure 3-16 Debtor Details


    Description of Figure 3-16 follows
    Description of "Figure 3-16 Debtor Details"

  2. To add the Debtor details, click and expand the Key debtors section.
  3. Click the add icon.
    The New Debtor screen is displayed.

    Figure 3-18 New Debtor


    Description of Figure 3-18 follows
    Description of "Figure 3-18 New Debtor"

    For information on fields in the New Debtor screen, refer the below tables.

    Table 3-3 New Debtor

    Fields/ Icons Description
    Customer name Type the Customer name.
    Years of association Specify the Debtor's Years of association.
    Signed contract If the Debtor has signed a contract with your customer, enable the Signed contract switch.
    Contract expiry date If the Signed contract switch is enabled, search and select the Contract expiry date.
    Turnover range Select the Debtor's Turnover range from the drop down list.
    In the Debtor basic info section:

    Table 3-4 Debtor basic info

    Fields/ Icons Description
    Company Type Select the Debtor’s Company Type from the drop down list. The options available are: Proprietorship, Public, Private, Trusts, Clubs, Society, Associations, Limited Liability Partnership, Foreign bodies, and NGO.
    Major Product Sold In Major Product Sold field, type the name of maximum product sold by the Debtor.
    Sales percentage Specify the Sales percentage of the maximum sold product.
    Debtor Currency In the Debtor Currency field, search and select the currency in which the Debtor amount is to be paid.
    Debtor Amount In the Debtor Amount field, specify the amount to be paid by the Debtor.
    Debtor Importance Select the Debtor Importance from the drop down list. The options available are: Critical and Average.

In the Current year sales section:

  1. Click the add icon.
    The Sale Detail screen is displayed.

    Figure 3-19 Sale Detail

    Description of Figure 3-19 follows
    Description of "Figure 3-19 Sale Detail"

    For information on fields in the Sale detail screen, refer the below table.

    Table 3-5 Sale Detail

    Fields/ Icons Description
    Sale item Type the name of item sold by the Debtor in Sale item field.
    Quantity sold Specify Quantity sold by the Debtor.
    Sale value currency Search and select the Sale value currency.
    Sale value and Sales percentage Specify the Sale value and Sales percentage in corresponding fields.
    Supply frequency Select the Supply frequency from the drop down list.
    Sale description Type the Sale description.
  2. Click Save. Current year sales detail are added and listed in the Current year sales section as shown below:

    Figure 3-20 Current year sales

    Description of Figure 3-20 follows
    Description of "Figure 3-20 Current year sales"
  3. To edit the added item from the list, select the item and click the edit icon.
  4. To delete the added item from the list, select the item and click the delete icon.

    In the Projected sales details section:

  5. Click the add icon.
    The Sale Detail window is displayed.

    Figure 3-21 Sale Detail

    Description of Figure 3-21 follows
    Description of "Figure 3-21 Sale Detail"

    For information on fields in the Sale detail screen, refer the below table.

    Table 3-6 Sale Detail

    Fields/Icon Description
    Year In the Year field, specify the upcoming year for which the sales detail is to be added.
    Sale item In the Sale item field, type the name of item to be sold by the Debtor in upcoming year.
    Quantity sold In the Quantity sold field, specify the amount of items to be sold in the upcoming year.
    Sale value currency Search and select the Sale value currency.
    Sale value and Sales percentage Specify the upcoming year Sale value and Sales percentage in corresponding fields.
    Supply frequency Select the upcoming year Supply frequency from the drop down list.
    Sale description Type the Sale description.
  6. Click Save. Upcoming year sales detail are added and listed in the Projected sales details section as shown below:

    Figure 3-22 Projected Sale Detail

    Description of Figure 3-22 follows
    Description of "Figure 3-22 Projected Sale Detail"
  7. To edit the added item from the list, select the item and click the edit icon.
  8. To delete the added item from the list, select the item and click the delete icon.

    In the Balance breakup list section:

    Figure 3-23 Balance breakup list

    Description of Figure 3-23 follows
    Description of "Figure 3-23 Balance breakup list"

    For information on fields in the Balance breakup screen, refer the below table.

    Table 3-7 Balance breakup list

    Fields/Icon Description
    0-30 Days Specify the balance payment pending for 0-30 Days.
    30-60 Days Specify the balance payment pending for 30-60 Days.
    60-90 Days Specify the balance payment pending for 60-90 Days.
    90-120 Days Specify the balance payment pending for 90-120 Days.
    120-150 Days Specify the balance payment pending for 120-150 Days.
    150-180 Days Specify the balance payment pending for 150-180 Days.
    More than 180 Days Specify the balance payment pending for More than 180 Days.

    Note:

    The balance payment is the pending amount to be paid by the Debtor to your customer for availing products or services.
  9. Click Save. Debtor details are added and listed in the Key debtors section as shown below:
  10. To Edit, Delete, and View the added Debtor details, click the hamburger icon in corresponding item and click the required option.

    Note:

    The user can alternatively use the edit and delete icons beside the add icon to modify and delete the Debtor detail.

    To modify and delete the Debtor detail using these icons, select the item from the list first and then click the respective icon.

    Analyzing Debtor Details

  11. To analyze the Debtor information, click Next in the Debtor Details page. The Analysis page is displayed.
  12. Select the answer for all the questions. A score is generated for the Debtor based on the selected answers.

    Note:

    To view the next question, use right arrow at the side of the Analysis screen.
  13. Click Next.
    The Comments screen is displayed.

    Figure 3-26 Comments


    Description of Figure 3-26 follows
    Description of "Figure 3-26 Comments"

  14. Type the overall Comments for the Debtor Analysis.
  15. Click Post. Comments are posted below the Comments box.
  16. Click Save & Close.

    Viewing Dependency Trends

  17. To view the Debtor dependency trends, click the trend analysis icon beside the capture icon in Debtors tile.
    The Debtor Dependency Trends window is displayed.

    Figure 3-27 Debtor Dependency Trends

    Description of Figure 3-27 follows
    Description of "Figure 3-27 Debtor Dependency Trends"

    By default, dependency trend is displayed for all the Financial Years.

  18. To view the dependency trends for financial quarters, click the Financial Quarters option in Trend Types field. Choose Year field is displayed as shown below:

    Figure 3-28 Debtor Dependency Trends

    Description of Figure 3-28 follows
    Description of "Figure 3-28 Debtor Dependency Trends"
  19. Choose Year from the drop down list.
  20. Click View trend. Debtor dependency trend for all the quarters in the selected financial year is displayed.
  21. To compare and view the dependency trends for two different years, select the Year-on-Year option. The Choose Year 1 and Choose Year 2 fields is displayed.

    Figure 3-29 Debtor Dependency Trends

    Description of Figure 3-29 follows
    Description of "Figure 3-29 Debtor Dependency Trends"
  22. Choose Year 1 and Choose Year 2 from the drop down list.
  23. Click View trend. Debtor dependency trends with comparison data is displayed.
  24. To compare and view the dependency trends for two different quarters, select the Quarter-on-Quarter option. Options to choose Years and Quarters is displayed.

    Figure 3-30 Debtor Dependency Trends

    Description of Figure 3-30 follows
    Description of "Figure 3-30 Debtor Dependency Trends"
  25. Perform the following actions:
    • Choose Year 1
    • Choose Quarter 1
    • Choose Year 2
    • Choose Quarter 2
  26. Click View Trend.
  27. To view the dependency trends for same quarter over all the years, select the Quarter over Years option. The Choose Quarter field is displayed as shown below:

    Figure 3-31 Debtor Dependency Trends

    Description of Figure 3-31 follows
    Description of "Figure 3-31 Debtor Dependency Trends"
  28. Choose Quarter from the drop down list.
  29. Click View trend.
  30. To view the dependency trend only for specific days, click and expand the filter section.

    Figure 3-32 Debtor Dependency Trends

    Description of Figure 3-32 follows
    Description of "Figure 3-32 Debtor Dependency Trends"
  31. Select the required period. Dependency trend for the selected period is displayed.
  32. To clear the filter, click Clear All.
  33. To view the Debtor Details in dependency trends, click the Debtor Details tab.

    Figure 3-33 Debtor Dependency Trends

    Description of Figure 3-33 follows
    Description of "Figure 3-33 Debtor Dependency Trends"
  34. Search and select the Debtor Name.
  35. Click View trend.
  36. To exit the Debtor Dependency Trends window, click Close.

Parent topic: Enrich and Analyze