8.7.1 Invoice - Payment

This topic provides systematic instructions to de-reconcile invoice payment.

User must have valid corporate login credentials.

To de-reconcile invoice and payment:

1. From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Reconciliation, De-Reconciliation, and Invoice - Payment.
   The De-reconcilition screen appears.

   Figure 8-84 De-Reconciliation

   
   

   
   Description of "Figure 8-84 De-Reconciliation"

   
   

   Table 8-44 De-reconciliation -Field Description

   Field Name	Description
   Party Name	Select the party name from the dropdown list in which the de-reconciliation for invoice must be created. By default, the primary party/gcif of the logged-in user is selected. Note: Only accessible parties are displayed to the user.
   Invoice Type	Select the type of invoice to be de-reconciled. The options are: Receivables Payables
   View By	Indicates the option to view the invoices as de-reconciled / not de-reconciled / all. Based on your selection, a list of invoices appears in a pane, with the invoice reference number, reconciled amount, and the associated party name.
   	Indicates the option to filter the reconciled invoice-payment records based on date range and reference numbers. When you click this icon, the Search overlay window appears. For more information on the fields in this window, refer the Search section below.
   Invoice Reference Number & Associated Party Name	The reference number and associated party name of the invoice selected from the View By pane are displayed.
   Invoice	This section displays the details of the invoice selected from the View By pane.
   Customer Reference Number	Displays the reference number present on the invoice. This is a hyperlink which when clicked displays the details of the invoice in an overlay window.
   Invoice Due Date	Displays the date by when the invoice amount must be fully paid.
   Amount	Displays the total amount of the invoice.
   Reconciled Amount	Displays the amount that has been reconciled.
   Amount to be De-reconciled	Displays the invoice amount that can be de-reconciled.
   Payments (number)	This section displays the payments that have been reconciled against the invoice.
   Reference Number	Displays the reference number of the payment. This is a hyperlink which when clicked displays the details of the payment in an overlay window.
   Reconciliation Date	Displays the date on which reconciliation has been performed.
   Amount	Displays the payment amount.
   Reconciled Amount	Displays the amount that has been reconciled.
   Amount to be De-reconciled in Invoice Currency	Displays the payment amount in invoice currency that can be de-reconciled.
   Search	This overlay window appears when you click the icon in the De-reconciliation screen.
   Reconciled Date Range From / To	Indicates an option to filter the invoice-payment records based on a date range within which they have been reconciled.
   Customer Invoice Reference Number	Indicates the option to filter the invoice-payment records based on the reference number present on the invoice.
   Host Invoice Reference Number	Indicates the option to filter the invoice-payment records based on the reference number assigned by the host to the invoice.
   Customer Payment Reference Number	Indicates the option to filter the invoice-payment records based on the customer’s reference number of the payment.
   Host Payment Reference Number	Indicates the option to filter the invoice-payment records based on the reference number assigned by the host to the payment.

2. In the De-reconciliation screen, use the View By list to view the required reconciled invoices.
3. Click on the required invoice in the View By pane. You can also use to filter the records.
4. Select the check box beside the invoice to be de-reconciled.
5. Select the check box(es) beside the payment(s) to be de-reconciled.
6. Click Save. The keyword ‘De-reconciled’ appears beside the invoice in the View By pane.
   • Click Undo to undo the saving, if required.
7. If further invoice-payment records must be de-reconciled, then repeat the above steps again.
8. Once all required records have been saved for de-reconciliation, click Submit. The Review screen appears. Or, do one of the following:
   • Click Cancel to cancel the transaction.
   • Click Back to go to the previous screen.
9. Review the details and click Confirm. A confirmation message of the de-reconciliation appears. Or, do one of the following:
   • Click Cancel to cancel the transaction.
   • Click Back to go to the previous screen.

Once the transaction is submitted, the approver is notified. If any modifications are required, the approver can add relevant comments and send the transaction back to the maker, using the Send to Modify feature. Once the required modifications are made, the maker can re-submit the transaction.