2.1.2.1 Online Debit Note Creation

This topic provides systematic instructions to create the Online Debit Note.

Using this option, corporate users can create single or multiple debit notes online for the buyer in the Supply Chain Finance program.

Post submission of the debit note, an option is provided to save the content as a Template. The template can be reused for creating debit notes for the same program and associated corporate party.

Once the user creates debit notes, they must be approved by an approver (if the approval flow has been set). The designated corporate approver is notified. The approver can either approve or reject the transaction. In case of rejection, the approver can send the transaction back to the corporate user (maker) to make the required modifications and re-submit it for approval.

User must have valid corporate login credentials.
To create debit note(s) online:
  1. From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Receivables/Payables Management, and Create Receivables/Payables.
    The Create Receivable/Payable screen appears.

    Figure 2-20 Create Receivable/Payable - Create New Debit Note


    Description of Figure 2-20 follows
    Description of "Figure 2-20 Create Receivable/Payable - Create New Debit Note"

    Table 2-15 Field Description

    Field Name Description
    Party Name & ID Displays the name and ID of the logged-in corporate party.
    Invoice/Debit Note Select the Debit Note option.
    Online Debit Note Creation Indicates the option to create debit note records by manual entry of the details.
    Bulk File Upload Creation Indicates the option to create bulk debit note records through file upload.

Parent topic: Debit Notes