2.3.2 View Journal Online

This topic describes the systematic instructions to view a list of journal online transactions.

The user can post debit/credit transactions to the virtual accounts using the Create Journal Online.

Specify User ID and Password, and login to Home screen.

1. On Home screen, click Virtual Account Management. Under Virtual Account Management, click Transactions.
2. Under Transactions, click Journal Online. Under Journal Online, click View Journal Online.
   The View Journal Online screen displays.

   Figure 2-8 View Journal Online

   
   

   
   Description of "Figure 2-8 View Journal Online"

   
   

   For more information on fields, refer to the field description table.

   Table 2-7 View Journal Online – Field Description

   Field	Description
   Processing Reference Number	Displays the processing reference number.
   Source Reference Number	Displays the source reference number.
   Source Code	Displays the source code.
   Authorized Status	Displays the authorization status of the record. The options are: Authorized Rejected Unauthorized
   Transaction Status	Displays the transaction status of the record. The options are: Active Reversed Pending Expired

Reverse the Journal:

3. On View Journal Online screen, click three-dots icon, and click Reverse.
   The Reversal Confirmation popup screen displays.

   Figure 2-9 Reversal Confirmation

   
   

   
   Description of "Figure 2-9 Reversal Confirmation"

   
   
4. Click View to view the data before proceeding with the reversal.
5. Click Proceed to proceed with the reversal.
   The Reversal Remarks popup screen displays.

   Figure 2-10 Reversal Remarks

   
   

   
   Description of "Figure 2-10 Reversal Remarks"

   
   
6. Specify the remarks in the Remarks field.
7. Click Confirm to reverse the journal transaction.

Note:

Once the maker reverses the journal transaction, the checker needs to authorize the original journal transaction which is marked for reversal. The system will automatically create a reversal transaction in authorized status once the original journal marked for reversal is authorized.

Table 2-8 Journal Reversal - Sample Process Flow

SL No	Description	Processing Reference Number	Original Reference Number	Authorization Status	Transaction Status
1	Maker creates a Journal transaction	TXREF1234567	-	Unauthorized	Active
2	Checker approves the journal transaction	TXREF1234567	-	Authorized	Active
3	Maker reverses the journal transaction	TXREF1234567	-	Unauthorized	Reversed
4a	Checker approves the journal transaction marked for reversal	TXREF1234567	-	Authorized	Reversed
4b	System automatically creates a reversal transaction in authorized status	REVREF1234567	TXREF1234567	Authorized	Active