3.7.5 Amend Unit Holder LOI Setup Record

This topic provides the systematic instructions to amend Unit Holder LOI Setup record.

1. Modify the details of an authorized record using the Unlock operation from the Action List. To make changes to a record after authorization:
   1. Start the Unit Holder LOI Setup Summary screen from the Browser.
   2. Select the status of the record that you want to retrieve for amendment.
      You can only amend authorized records.
   3. Specify any or all of the details and click Search button.
      All records with the specified details are retrieved and displayed in the screen.
   4. Double-click the record that you want to amend.
      The Unit Holder LOI Setup Detail screen is displayed.
   5. Select Unlock operation from the Action List to amend the record.
   6. Amend the necessary information and click Save to save the changes.
2. When you retrieve an LOI record for the purpose of amendment in this screen, it is displayed in the Unit Holder LOI Setup Detail screen, in Amend mode. All the non-editable field values are displayed as labels, while the editable fields are enabled for data entry changes.

   Note:

   When you make changes to any authorized record in the system database through the amendment operation, the record with the amended information is saved as an unauthorized record in the system. For your amendment changes to be effective, the amended record must be subsequently authorized. When it is authorized, it is saved in the system database as an authorized record with the amendment information, and is effective.
3. The Effect of Amending Letter of Intent Options: You can amend an LOI setup record for an investor even after the LOI amount fulfillment has begun. During the amendment, if you change the LOI amount, then the charges applicable as well as the used up LOI amount are reckoned from the new, amended LOI amount.
4. The Effect of Amending a Letter of Intent Fulfillment Transaction: If you amend the amount involved in an LOI transaction for an investor, then the used up LOI amount is computed using the amended transaction amount.

   Note:

   Once a transaction for an LOI investor is designated as an LOI transaction and subsequently authorized, it cannot be re-designated as a non-LOI transaction during amendment.
5. Canceling the Letter of Intent Options during Amendment: When you amend the Letter of Intent options for an investor, you can cancel the applicability of the options by choosing the Cancel option in the LOI Status field, and saving your changes. If you do so, then the Letter of Intent is invalid and will not be validated for during subsequent transactions for the investor.