4.6.5 Authorizing Tracking Status

This topic provides information about Authorizing Tracking Status details.

After you have updated the status of a transaction payment instrument, another user must authorize the instrument status, for it to be effective in the system data stores.

To authorize an instrument status in the Payment Clearing screen, do as follows:

  • In the Selection Criteria section, specify the following details as search parameters to retrieve the transaction records for which the status of payment instruments must be authorized:
  • From the Actions list, select the Authorize option.
  • In the Level field, select the Settlement option.
  • In the Payment Mode field, select the mode of payment specified for the transaction for which you want to authorize the status of the payment instrument. To authorize a specific payment instrument, enter the number of the instrument in the Specific Number field.
  • In the Date Range fields, specify a range of dates that would signify the period between which the transaction date or the allotted date of the transaction would be found.
  • Click the Show button. All transactions with payment instruments that match your search criteria are displayed, with the instrument details, in the lower grid portion of the screen, in a list.
  • For each payment instrument that you want to authorize the status, select the Authorize from the drop-down menu in the Authorization Status field. Your specification here will mark the status of the instrument for authorization.
  • After marking the status of as many instruments as necessary for authorization, click the Authorize button to effect the authorization.

For information on fields in the screen, refer the below table.

Table 4-6 Authorizing Tracking Status

Field Description
Instrument Status Alphanumeric, Mandatory

Specify the status of the instrument in the Instrument Status field. The options:

  • Credit Received - If this status is selected, system triggers automatic clearing of the associated transaction record and convert provisional units into confirmed units.
  • Debit Received - Indicates that information about Cheque rejection is received from Bank.
  • Reject Status Awaited - Indicates that information about Cheque rejection has been received at AMC/TA through return of physical instrument.
  • Rejected - This means that both; rejected cheque and reject information from the bank have been received. Once this status is updated, system will trigger automatic reversal of the associated transaction record.

Note: If the record is uploaded with the status Debit Received, the options in the drop-down list are Reject Status Awaited and Rejected.

  • If the record is uploaded with the status Reject Status Awaited, the options in the drop-down list are Debit Received and Rejected.
  • If the payment mode is Money Transfer, then the options available are Credit Received and Rejected.
  • If the record is uploaded from the Bank Reconciliation screen with the status Credit Received or Rejected, then the record will not be available in the New mode and you will not be allowed to update the instrument status

In case of uploaded records, system adds the following in the Remarks field:

‘Through Bank Recon Upload When No Action’

Parent topic: Payment Clearing Detail