1.2 Enter Cheque Book Request Details

This topic provides the instructions to enter the following details in the Cheque Book Request.

Specify the following details to enter a cheque book request in the Cheque Book Request Detail screen.

Specify the unit holder

1. Specify the unit holder who has requested the use of a cheque book. Only those unit holders, for whom cheque writing is allowed, as part of their account profiles, may avail the use of a cheque book.

Specify the fund

2. Specify the fund for which the unit holder has requested the use of a cheque book. Rules for cheque writing should already have been maintained for such a fund.

Specify the cheque vendor

3. Specify the cheque vendor who will print the cheque books on behalf of the investor. Only those cheque vendors associated with the selected fund for which the cheque book is being requested, can be specified.

Specify cheque book details

4. Specify the details of the cheque book being printed, such as the number of the cheque book, the currency in which it is being issued and any remarks.

Specify the status of a cheque book request

5. You must mark the status of the cheque book as Cheque book Applied when a new cheque book request is being filled in this screen.
   The interface that you have defined for exporting details for cheque book requests to the designated vendors, when executed, will only pick up those requests whose status is Cheque book Applied.
   The status of the requests processed is automatically marked as Sent to Vendor after the interface is successfully executed.
6. Change the status to Discrepancy Noticed, by either editing or amending the request manually after a cheque book request has been sent to the designated cheque vendor, if there is any discrepancy reported by the vendor while downloading the cheque book request.
7. Mark the status of all issued cheque books as Cheque Status Maintained when the details of cheque books printed and issued against each request are received from the vendors and uploaded into the system.
   In this status, the details of all cheques that are part of the issued cheque book are maintained in the system.
8. Mark the status of the book as Cheque Book Exhausted when all cheques in the cheque book have been used up.
   You will need to either edit or amend the record to mark this status. In this status, all cheques contained in the book are marked Invalid.
9. If, for any reason, the cheque book stands cancelled, and you have received notification to that effect, you must edit or amend the cheque book request and mark the status as Cancelled.
   All cheques contained in the book are marked Invalid in this status.
10. Monitor the status of individual cheques in the cheque book through the Cheque Status Summary screen.