1.3 Process Cheque Book Request Detail

This topic provides the systematic instructions to maintain details of requested cheque books and update the status of cheques in each issued cheque book.

Cheque Book Request Detail

  1. On Home screen, type UTSPURGS in the text box, and click Next.
    The Cheque Book Request Detail screen is displayed.

    Figure 1-1 Cheque Book Request Detail


    Description of Figure 1-1 follows
    Description of "Figure 1-1 Cheque Book Request Detail"

  2. On Cheque Book Request Detail screen, click New to enter the details.
    For more information on fields, refer to the field description table.

    Table 1-1 Cheque Book Request Detail - Field Description

    Field Description
    Entity Information This section displays the following details to be specified.
    Unit Holder ID

    Alphanumeric; 12 Characters Maximum; Mandatory

    In this field, you can indicate the unit holder for whom the cheque book request is being entered. You can use the Find UH button to view a list of unit holders for whom the cheque writing facility has been allowed in their account profiles, and select the required unit holder from this list.

    You cannot enter a cheque book request for a unit holder for whom the cheque writing facility is not allowed, in the account profile.
    Fund ID

    Alphanumeric; 6 Characters; Mandatory

    In this field, you can indicate the fund for which the unit holder made the cheque book request. You cannot enter a cheque book request for a unit holder in a fund for which rules for cheque writing facility have not been defined.

    When you specify the ID of the fund, the ISIN code of the fund is displayed in the ISIN Code field.

    ISIN Code

    Alphanumeric; 25 Characters; Optional

    Select the ISIN code of the selected fund.

    If you specify the ISIN Code of a fund, the ID of the fund is displayed in the Fund ID field.

    Entity ID

    Alphanumeric; 12 Characters; Mandatory

    Indicate the cheque vendor to whom the cheque book request will be sent for printing. You can select the list of cheque vendors associated with the selected fund, select the required vendor from the option list.
    Entity Name

    Display

    The name of the vendor that you select is displayed in the Entity Name field.

    Cheque Book Details This section displays the following cheque book details to enter a cheque book request.
    Cheque Book Number

    Alphanumeric; 16 Characters; Mandatory

    Specify the number of the cheque book that has been requested. This is the identification for the cheque book in the system. The number you specify here must not be used to identify any other cheque book in the system, for the same unit holder and fund combination.
    Cheque Currency

    Alphanumeric; 3 Characters; Optional

    In this field, you can indicate the currency in which the cheque amounts will be expressed, on a cheque issued from the requested cheque book. All currencies allowed for the selected fund (in the Fund Transaction Currency Rule) are displayed in the option list.
    Status

    Alphanumeric; 50 Characters; Optional

    This field is used to assign a status to a cheque book. The individual cheque in the book may have different statuses, which are different from the status of the cheque book.

    You can choose the status of the cheque book that is being requested from the drop-down list. The list contains statuses defined to be applicable to cheque books, in the System Parameters.

    The following statuses are possible for a cheque book:
    • Cheque Book Applied: You must mark this status when a cheque book request is entered for the first time in this screen. This is the only status you can assign when you are entering a new request in this screen.
    • Sent to Vendor: The system automatically marks this status for all cheque book requests that are sent to the designated vendor for printing.
    • Discrepancy Noticed: You can mark this status when a vendor reports a discrepancy in a cheque book request, while processing it. You can only mark this status by editing or amending the cheque book request with the status Sent to Vendor.
    • Cheque Status Maintained: The system automatically marks this status when the file containing details of printed and issued cheque books is received from the vendor and uploaded into the system. In this status, details of each cheque in the cheque book are maintained in the system.
    • Cheque Book Exhausted:You can mark this status when all the cheques in a cheque book have been used up. In this status, all cheques in the book are marked Invalid. You can only mark this status by editing or amending the cheque book request with the status Cheque Status Maintained.
    • Cancelled: You can mark this status when notification is received that the cheque book stands cancelled. In this status, all cheques in the book are marked Invalid. You can only mark this status by editing or amending the cheque book request.
    Remarks

    Alphanumeric; 200 Characters; Optional

    You can specify any relevant narrative regarding the requested cheque book in this field.

Parent topic: Process Cheque Book Requests