4.4.8 Amend the Broker Hierarchy

This topic provides the systematic instructions to amend the Broker Hierarchy.

If you need to change the reporting structure in a broker hierarchy setup, you can amend the record of one of the concerned brokers and change the parent broker. You can also introduce an intermediate reporting level broker to whom the existing levels must report.

The following examples will make this clear:

• Example 1:

  The above illustration is a sample Broker Hierarchy Structure that is referred to in the examples 1-3.

  Consider the following hierarchy setup for representing a reporting structure:

  Let us suppose that the record of broker B1 is amended, and as a result, the broker B1 undergoes a level change and now reports to broker B111. To enable this change, the broker code of broker B1 is altered from B1 (existing) to B111.

  On authorization, this change will be interpreted by the system as follows:

  Broker B111 will report to himself (become a level zero broker). Broker B1 will report to broker B1 All brokers under broker B111 will report to broker B111. All brokers under B1 broker will report to broker B1.

  As a result of the above level changes the new hierarchy will look as follows:

• Example 2:

  Let us suppose that, in the same original hierarchy structure, (the first figure) the record of the broker B11 is amended, and as a result, the broker B11 undergoes a level change and now reports to broker B111.To enable this change, the broker code of broker B11 is altered from B1 (existing) to B111.

  On authorization, this will be interpreted by the system as follows:

  Broker B111 will report to the original parent broker of broker B11, i.e., broker B1. Broker B11 reports to broker B111. All brokers under broker B111 will report to broker B111. All brokers under broker B11 will report to broker B11.

  As a result of the above level changes the new hierarchy will look as follows:

• Example 3:

  If a new reporting level has to be incorporated so that an existing level reports to the new broker, the following level changes should be done.

  For example, consider the original setup:

  Let us suppose that a new broker Bx is required to be inserted as a level 3 broker under broker B111, and that all brokers who are currently reporting to B111 must now be made level 4 brokers who are required to report to broker Bx.

  To meet the requirement, the following changes (amendments) must be done in the records of the brokers concerned:

  Introduce broker Bx with parent broker as broker B111, and assign the level number 3 to this broker.

  In the record of broker B1111, change the parent broker of broker B1111 to broker Bx, and change the level number assigned to broker B1111 from 3 to 4.

  Do likewise in the record of broker B1112.

  As a result of these amendments, the new reporting structure would look like this:

  This structure reflects the desired changes.

Table 4-10 Amendment - Description

Amendment	Description
Amend VAT Information	You can amend a broker record so that the VAT information can be changed. On authorization, this amended record will affect the VAT payment portion for VAT registered brokers. If the VAT Registered option is unchecked, for future payments VAT will not be added.
Next Payment Date	When you amend a broker record, you can alter the Next Payment Date. This possibility can be used in case a broker account is to be closed (disabled permanently) and the commission payable is to be paid out immediately.
Commission Information	When you amend a broker record, you can alter the Commission percentage payable by this broker to the immediate parent broker.
Enable or Disable Brokers	When you amend a broker record, you can disable or enable the broker. Therefore, this possibility can be used to disable a broker from initiating further transactions in the system. This restricts the agency branches in selecting the broker code in all the transaction screens. (To revoke the disabling of the broker, enable the broker again and authorize the details).
Amend Other Information	When you desire to change basic details such as addresses, names, contact persons, broker status, rule effective date and so on for a broker, you can amend the broker's record and make the required changes. On Amendment of Broker details, Rule Effective date will be defaulted with the current Application Date.