4.4 Import Interfaces Schedule

This topic explains on Import Interfaces Schedule.

Import Interfaces Schedule

Schedule Import Interfaces to be Executed

After you have set up the interfaces that will drive the import of information from an external client, you must schedule their execution, so that the imports can occur according to a predefined frequency, without manual intervention.

You must schedule all the three interfaces that have been set up for the import of bulk information. You can do this as follows

  1. For each interface, through the Task Maintenance screen, set up the corresponding interface ID as a parameter for the pre-defined task set up for the interface.

    Note:

    Initially, at the first instance when the interfaces are scheduled, they are associated with the pre-defined tasks in the Scheduler Services Task Maintenance facility. The implementers at the installation will perform this activity. Subsequently, the administrator at the installation would perform any change to the task.
  2. Through the Job Maintenance screen in the Maintenance menu category in the Fund Manager component, set up each of the tasks as jobs in the system.
    These jobs can be scheduled as follows:
    1. You must be set up the import of unit holder new accounts and information changes as a time-based job, with a specific, desired frequency.
    2. You must set up an event-based job for the import of all the information sets apart from unit holder information.
    3. You must set up an event-based job for the export of rejected records.
    Refer the topic Set up jobs for interface-related tasks in this user manual to understand how to set up the jobs in the Job Maintenance screen.
  3. You can authorize the jobs you have created through the Authorize Job screen in the Authorization menu category of the Fund Manager component.
  4. The system uses the Scheduler Services to actually automatically perform both the import operations and the export of rejected records, based on the authorized jobs that you have maintained.

Set up Jobs for Interface-related Tasks

Set up a job for the import of unit holder information

  1. Set up a job for the import of new unit holder accounts and information change accounts as follows.
    1. Access the Job Maintenance screen in the Maintenance menu category of the Fund Manager component.
    2. Select the UHIMPORT task ID in the Task ID field.
    3. Select the Time-based option in the Frequency Basis field.
    4. Check the Enabled check box so that the job is enabled.
    5. Select the Recurring option in the Schedule section.
    6. Specify the frequency at which the import of unit holder information from the bulk client is required to be executed by the job in the Recurring section.
    7. Specify whether the import is to be executed on a daily, weekly or monthly basis in the Occurs section. If daily, then specify the number of days apart that the import must be executed, in the Daily section.
    8. Specify the start and end dates that will signify the period during which the import is required to be executed in the Duration section. If the import is to run without an end date, then check the No End Date check box.
    9. Specify the start and end times for the first and last occurrence of the execution on the day of occurrence, and the frequency of occurrence between in the Time tab. If it is to be executed only once during the day of occurrence, specify the time of occurrence in the Occurs Once At field.
    10. Save the job.
      The Job ID is displayed by the system.

    Note:

    Whenever this job is executed, the system creates an event for the execution and inserts it into the event log. Now, the system is ready to perform the other imports, using this one as a trigger for the execution of all the other import as well.

Set up a job for the import of all information other than unit holder information

  1. Set up a job for the import of new or amended transactions, income distribution setups and standing instructions for unit holders, load overrides for transactions and fund prices for transactions in the manner described below.
    1. Access the Job Maintenance screen in the Maintenance menu category of the Fund Manager component.
    2. Select the TXNIMPORT task ID in the Task ID field.
    3. Select the Event-based option in the Frequency Basis field.
    4. Check the Enabled check box so that the job is enabled.
    5. Select the Recurring option in the Schedule section. If the unit holder import job is scheduled as a recurring job, then this import must also be scheduled the same.
    6. Specify the frequency at which the import of transactions and other information from the bulk client is required to be executed by the job in the Recurring section. It is important that you specify the same frequency as for the unit holder import.
    7. Specify whether the import is to be executed on a daily, weekly or monthly basis in the Occurs section. If daily, then specify the number of days apart that the import must be executed, in the Daily section.
    8. Specify the start and end dates that will signify the period during which the import is required to be executed in the Duration section. If the import is to run without an end date, then check the No End Date check box.
    9. Select the Bulk UH option in the Event Code field in the Event tab.
    10. Save the job.
      The Job ID is displayed by the system.

    Note:

    Typically, the import of any information other than unit holder information is performed after the successful import of unit holder information. Accordingly, when the unit holder import job is executed, the system creates an event (BulkUH) for the execution and inserts it into the event log. Now, the system is ready to perform the other imports, using this as a trigger for the execution of all the other imports.

Set up a job for the export of records rejected during import

  1. Set up a job for the export of records that are rejected during import as follows.
    1. Access the Job Maintenance screen in the Maintenance menu category of the Fund Manager component.
    2. Select the FAILEDRECS task ID in the Task ID field.
    3. Select the Event-based option in the Frequency Basis field.
    4. Check the Enabled check box so that the job is enabled.
    5. Select the Recurring option in the Schedule section. If the unit holder and the transactions import jobs are scheduled as recurring jobs, then this export must also be scheduled the same.
    6. Specify frequency at which the export of rejected records must be executed by the job in the Recurring section. It is important that you specify the same frequency as for the unit holder and the transaction imports.
    7. Specify whether the export is to be executed on a daily, weekly or monthly basis in the Occurs section. If daily, then specify the number of days apart that the export must be executed, in the Daily section.
    8. Specify the start and end dates that will signify the period during which the export is required to be executed in the Duration section. If the export is to run indefinitely without an end date, then check the No End Date check box.
    9. Select the FAILEDRECS option in the Event Code field in the Event tab.
    10. Save the job.
      The Job ID is displayed by the system.

    Note:

    Typically, the import of any information other than unit holder information is performed after the successful import of unit holder information. Accordingly, when both the import jobs have been executed, the system creates an event (FAILEDRECS) for the execution and inserts it into the event log. All records that have failed the imports are also identified and stored in the database, for the purpose of exporting. The system is now ready to perform the export, using the completion of the two imports as a trigger for the execution of the export.
    Refer the Interfaces User Manual in FCIS system for a fuller discussion of the Job Maintenance screen.

Parent topic: Import Bulk Client Information