8.2.2 Generating E-File

After the status of a regulatory report changes to Approved, you can generate the E-File for those report(s) and upload the resultant .xml file into FinCEN’s BSA E-Filing System.

When an E-File is generated, an attachment zip file is created for the E-File with a .csv file in it. This .zip

file is only available if attachments were associated with any SAR within the E-File. To generate an E-File, follow these steps:

  1. Go to the Approved Report List section, select the required report(s) for which you want to generate an E-File.

    NOTE

    If the size of E-File is more than 60 MB, the following message is displayed:

    “The efile is exceeding the size limit. To automatically split the efile, click on OK or else reduce the number of report selection before proceeding to generate an efile.”

  2. Click Generate E-File. The following message displays: E-File Generated Successfully. The status of the regulatory report changes to E-File Generated.
NOTE
  • For manual E-File generation, the E-File naming convention will be: <E-file number>.xml. For example: 1123.xml.
  • For SDTM, the E-File naming convention will be: <SARXST.<DATETIMESTAMP>.<SDTM_UID>[.xml|.zip]>. For example: SARXST.20220826161243.sdtmprtgobnk.xml.
  • The reports on which Generate E-File action is taken are moved from the Approved Reports list to the E-File list.
  • If you try to generate E-File for the same report(s) which is already locked by another user, the following message displays: One or more reports selected by you are locked by another user for generating E File or it has already been generated. Click OK to refresh the list
  • If you try to E-File or reject a report which is already locked by another user, the application displays the following message: <Report nm1>-<user>, <Report nm2>-<user>….. One or more r Report(s) selected by you are locked by another user and not available for action.
  • If you try to E-File a report which is already generated or rejected, the application displays the following message: <Report nm1>, <Report nm2>….. Report(s) selected by you has already been actioned to either include in an E- File or rejected from the E-File. So you cannot perform this action.