How To Use Description on Bill
Enter the verbiage to appear on the bill segment in the Description On Bill. Turn on Print if the verbiage should appear on the printed bill.
Many lines that appear on a bill do not contain static verbiage. Rather, the printed lines contain information from the calculation process. For example, the bill line for state tax would typically contain the tax percent.
You control exactly what is substituted in the bill line by entering one or more substitution variables in the Description on Bill field.
Substitution Character | What It Does |
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%A |
Replaces the substitution character with the amount of the bill line. Please be aware of the following:
|
%B |
Replaces the substitution character with the begin/start date covered by the bill calculation line. If the charge is proratable, %B may be used in conjunction with %E to display the period covered by the bill calculation line. |
%C | Replaces the substitution character with the number of items being billed. Leading zeroes are suppressed. |
%D |
Replaces the substitution character with message 10101 from message category 4. This message is maintained in the standard message table. We recommend this message be set to "(prorated for %1 of %2 days)" where %1 will be substituted with the number of days of prorated product/charge type charged on the bill line and %2 will be the "normal" days associated with the rate's prices. This message will only be substituted when the rate component is prorated. Note, neither %1 nor %2 are required. Either this character OR %F should be used when you desire to substitute the price / percent into the bill line. If the charge is proratable, %D should be used in conjunction with %R to print an appropriate message when the charges are prorated. |
%E |
Replaces the substitution character with the end date covered by the bill calculation line. If the charge is proratable, %E may be used in conjunction with %B to display the period covered by the bill calculation line. |
%F |
Replaces the substitution character with message 10102 from message category 4. This message is maintained in the standard message table. We recommend this message be set to "(prorated by %1)" where %1 will be substituted with the factor used to prorate the charge. This message will only be substituted when the rate component is prorated. Note, %1 is not required. If the charge is proratable, %F should be used in conjunction with %I to print an appropriate message when the charges are prorated. |
%I |
Replaces the substitution character with the value specified in the rate component / bill factor. If the value is a percent,
If the value is not a percent,
Either this character OR %R should be used when you desire to substitute the price / percent into the bill line. Using %I will cause the value as specified in the rate component to be substituted regardless of whether the charges are prorated. If the charge is proratable, %I should be used in conjunction with %F to print an appropriate message when the charges are prorated. |
%O | Replaces the substitution character with the description of the Variance Parameter being billed on this line |
%Q | Replaces the substitution character with the service quantity being billed. Leading zeroes are suppressed. The decimal places shown are specified in a field on the Unit Of Measure control table. |
%R |
Replaces the substitution character with the value specified in the rate component / bill factor. Either this character OR %I should be used when you desire to substitute the price / percent into the bill line. Using %R causes the prorated price / percent to be printed in the bill line (%I causes the price / percent as specified in the rate to be printed during proration situations). If the charge is proratable, %R should be used in conjunction with %D to print an appropriate message when the charges are prorated. |
%S |
Replaces the substitution character with the summed amount. All trailing zeroes up to the decimal position of the rate's currency will be removed. All leading zeroes will be removed unless the value is between 1 and -1 in which case a leading 0 will appear before the decimal place. The Symbol on the Currency control table will prefix the value. If the value is negative, a "-" will prefix the value. This character should only be used with Minimum, Apply To, and Summary rate components. |
%T |
Replaces the substitution character with message 10103 from message category 4. This message is maintained in the standard message table. We recommend this message be set to "(%1% exempt)" where %1 will be substituted with the tax exemption percent as specified in the contract. This message will only be substituted when the rate component's bill factor is eligible for tax exemptions AND the customer is exempt from the tax. Note, %1 is not required. |
Lines that don't print |
If the bill line is not printed (as defined by the Print switch), message 10104 from message category 4 will be appended to the bill line. This message is maintained in the standard message table. We recommend this message be "NOT SEEN BY CUSTOMER!" This message appears in the bill line that appears in the billing windows but does not appear on the customer's bill. |
The prorated references will only appear if the rate component's charges are prorated due to a short or long bill period.