4 Alternate Purchase Units

Alternate Purchase Units let you define vendor-specific purchasing units and prices for an inventory item. For example, a vendor might sell an item by the bottle or by the case, with a different price for each unit.

You can manage or view Alternate Purchase Units in the following areas:

• On the Dashboard page side navigation menu, select Records, and then click Alternate Purchase Units: Create and maintain Alternate Purchase Unit records.
• Inventory Items: View the Alternate Purchase Units assigned to an inventory item (read-only).
• Vendors: View the Alternate Purchase Units defined for a vendor (read-only).

Alternate Purchase Units are also available when selecting items and units on ORBO Purchase Orders and Receipts Without Purchase Orders.

Key Concepts

An Alternate Purchase Unit record consists of the following information:

• Item
• Vendor
• Subsidiary
• Unit
• Price per Unit

A unit must belong to the item's native unit type. For example, an item measured in liters can have alternate purchase units such as Bottle, Case, or Pallet, provided those units are configured for the item.

Each combination of Item, Vendor, Subsidiary, and Unit must be unique. This uniqueness applies to both native vendor purchase price records and custom Alternate Purchase Unit records.

You can create a record for a specific subsidiary or for All subsidiaries. An All subsidiaries record cannot coexist with a record that uses the same Vendor, Item, and Unit combination for an individual subsidiary.

All monetary amounts, discounts, quantities, and calculated values use two decimal places. Price per Unit can be 0.00, but negative values are not allowed.