Maintain Alternate Purchase Units

The Alternate Purchase Units page uses the same Auto Save setting as Inventory Count.

If Auto Save is enabled, supported inline changes are saved automatically. If you have unsaved changes and attempt to filter, search, reload, or leave the page, a confirmation dialog prompts you to Save, Discard, or Cancel your changes.

1. On the Dashboard page side navigation menu, click Records, and then click Alternate Purchase Units.
   The Alternate Purchase Units list displays both native vendor purchase price records and custom Alternate Purchase Unit records.

   • Native vendor purchase price records are displayed with a contrasting background and are read-only.
   • Custom Alternate Purchase Unit records can be created, edited, and deleted from this page.
2. Use the following list controls to filter and find records:
   • Subsidiary
   • Vendor
   • Item
   • Item Group
   • Quote Status: All records, Active only, or Inactive only
   • Items without Vendor Purchase Prices

   When you select a specific subsidiary, the list includes records defined for both that subsidiary and all subsidiaries.

   By default, the list is sorted by Item. You can also sort by Vendor or Item Group. The page displays ten records at a time, with Previous and Next page controls for navigation. The Vendor and Item columns remain visible while you scroll horizontally.

   Select Items without Vendor Purchase Prices to display only catalog items that do not yet have an Alternate Purchase Unit. To create the first custom Alternate Purchase Unit for an item, select Create Alternate Purchase Unit next to the item.

   The main list and maintenance form displays the fields described in the following table:

   Table 4-1 Alternate Purchase Unit Fields

   Field	Description
   Vendor	The vendor supplying the item.
   Item	The purchased inventory item.
   Subsidiary	A specific subsidiary of All subsidiaries.
   Unit	The purchasing or packing unit.
   Price Per Unit	Price paid for the selected unit.
   Vendor Item Number	The vendor’s item number or code. Vendor Item Number and the native Vendor Code represent the same vendor-specific item identifier. When you create an Alternate Purchase Unit, the Vendor Item Number initially inherits the native Vendor Code. Until you manually change the Vendor Item Number, subsequent changes to the native Vendor Code are automatically synchronized. After you manually change the Vendor Item Number, it becomes independent and is no longer synchronized with the native Vendor Code. When you use Save As, the new record retains the Vendor Item Number from the source record.
   Default	Identifies the effective default Alternate Purchase Unit for an item within its applicable subsidiary scope. Only one Default can be defined for an item within an overlapping subsidiary scope. A Default defined for All subsidiaries applies to and overlaps with every individual subsidiary. Selecting an active custom record as the Default automatically clears any conflicting custom Default. If no custom Default is selected, the applicable native vendor purchase price record serves as the read-only Default. An inactive custom record cannot be the Default. Clearing Active also clears Default.
   Preferred	Identifies the item's preferred vendor relationship. It is synchronized with the native Item Vendors sublist. Only one Preferred vendor is allowed per Item and exact Subsidiary. Preferred and Default are independent. A Default does not need to be Preferred, and a Preferred record does not need to be Default. A Preferred change made from Alternate Purchase Units updates the Item Vendors sublist. Reassigning or removing Preferred in the Item Vendors sublist updates the related Alternate Purchase Units. Preferred is evaluated for the exact subsidiary; All-subsidiaries scope does not apply to the native preferred-vendor relationship. Preferred appears between Default and Active in the main list and in the read-only Item and Vendor views. If a Preferred Alternate Purchase Unit uses a unit other than the Item Purchase Unit, an active record for the Item Purchase Unit must exist for the same Item, Vendor, and Subsidiary. A native vendor purchase price record satisfies this requirement. If the native purchase price is blank, an active custom record using the Item Purchase Unit is required. If the required native configuration becomes invalid, or the related Item or Vendor becomes inactive, the Alternate Purchase Unit is temporarily suspended and a warning appears. The configured Active, Default, and Preferred settings are retained and automatically become effective again when the required configuration is restored.
   Active	Determines whether the Alternate Purchase Unit can be used.
   Quantity in Base Unit	Calculated value showing the quantity in base unit for better comparison.
   Discount (%)	Discount percentage applied to Price Per Unit.
   Discounted Price per Unit	Calculated final purchase price for the selected unit.
   Discounted Price per Base Unit	Calculated final purchase price for the item’s base unit.
   Item Group	The item’s family group.