1. Configuration Guide
  2. Enterprise Cash Management
  3. Setting Cash Management Parameters

Setting Cash Management Parameters

  1. Select the Enterprise, zone, property, or revenue center, click Setup, and then click Cash Management Parameters.
  2. Click the Configuration tab.
  3. Enter or select the appropriate information.

    Table 52-3 Cash Management Parameters Configuration Fields

    Field Description

    Cash Pull Notification Frequency

    Specify when the application notifies workstation operators of the cash pull threshold levels being reached or exceeded.

    • 0 - None: Select this option to disable cash pull notifications (default). Workstation operators can use the manual process for cash pulls.

    • 1 - On Threshold Level Only: Select this option to notify the workstation operator once upon reaching or exceeding a defined threshold level in the Threshold Level Set.

    • 2 - On Each Transaction: Select this option to notify the workstation operator with each new check access attempt upon reaching or exceeding a defined threshold level in the Threshold Level Set.

    Receptacle Balancing Class

    Select the class that is based on the currency in which the property operates. All transaction items included in the Cash Management Class selection determine the appearance of the receptacle balance on views and reports.

    Change Order Report Count

    Enter the number of reports to print when a workstation operator creates a new Change Order request.

    Counting Method

    Select the method in which the workstation operator must enter counting units when performing a count or change order.

    • 1 - Quantity: Select this option to require the workstation operator to enter the quantity of the counting units. The application calculates the value based on the quantity entered for the associated counting unit.

    • 2 - Value: Select this option to require the workstation operator to enter the value of the counting units. The application calculates the quantity based on the value entered for the associated counting unit.

    Paid-In/Paid-Out Chit Count

    Enter the number of chits to print when the workstation operator performs an ECM paid-in or paid-out transaction.

    Server Banking Template

    Select the default template to use when a workstation operator opens a new server banking session. You can override this setting from the Employee Classes module.
  4. Click the Options tab.
  5. Select the appropriate Cash Management Parameter options.

    Table 52-4 Cash Management Parameter Options

    Option Description

    1 - Enable Cash Management

    Select this option to activate all ECM features and functions in the application. Selecting Enable Cash Management increases both required workstation resources and bandwidth for communications with the Enterprise.

    You can define all ECM configurations without selecting this option. This allows you to configure ECM beforehand and activate ECM with a single option.

    11 - Require Reason on Adjust Starting Amount

    Select this option to require the workstation operator to select a reason code when adjusting a starting amount.

    12 - Require Reason on Adjust Count

    Select this option to require the workstation operator to select a reason code when adjusting a previously entered count.

    13 - Require Reason on Adjust Cash Deposit

    Select this option to require the workstation operator to select a reason code when adjusting a cash deposit transaction.

    14 - Require Reason on Paid-In

    Select this option to require the workstation operator to select a reason code when performing a paid-in transaction.

    15 - Require Reason on Paid-Out

    Select this option to require the workstation operator to select a reason code when performing a paid-out transaction.

    16 - Require Reason on Transfer

    Select this option to require the workstation operator to select a reason code when transferring funds from one receptacle to another.

    17 - Require Reason on Adjust Bank Deposit Reference

    Select this option to require the workstation operator to select a reason code when adjusting a bank deposit reference.

    20 - Require Deposit Reference

    Select this option to prompt the workstation operator to enter a reference when creating a new bank deposit.

    The workstation operator is not obligated to enter a reference at the prompt.

    21 - Require Reference for Receptacle Counts

    Select this option to prompt the workstation operator to enter a reference when counting a receptacle.

    The workstation operator is not obligated to enter a reference at the prompt.

    24 - Require Reference for Cash Pull

    Select this option to prompt the workstation operator to enter a reference when performing a cash pull.

    The workstation operator is not obligated to enter a reference at the prompt.

    25 - Require Reason on Over/Short

    Select this option to require the workstation operator to enter a reason code when posting an operation that finds a variance in values.

    26 - Allow Count of Assigned Till

    Select this option to allow the workstation operator to count a till that is assigned to a workstation. When you deselect it, you unassign the till from the workstations to count.

    After upgrading to Simphony version 2.7 MR2, existing customers who want to continue to count assigned tills need to set this option.

    27 - Require Check Closed Before Receptacle Close

    Select this option to allow the workstation operator to close a till or server banking session only after all checks with assigned users as the check owner are closed. The workstation operator must close all open checks before closing the till or server banking session.

    Setting this option ensures that a receptacle is available to settle cash tenders to open checks for workstation operators assigned to the receptacle.

    28 - Restrict a Single User per Till

    Select this option to restrict a till session to only allow one user. When the workstation operator has option 26 - Allow Assigned Receptacle Access set from the Employee Class, the Allow All button is available on the POS client during the assignment operation.

    29 - Save Count Progress

    Select this option to allow the workstation operator to save an incomplete count sheet when counting a receptacle session.

    30 - Enable Change Order Tracking

    Select this option to track change order transactions, save, and recall change order requests.

    31 - Require Reference for Change Order

    Select this option to prompt the workstation operator to enter a reference when submitting a change order request.

    The workstation operator is not obligated to enter a reference at the prompt.

    32 - Cash Pull Threshold Notification on Transaction Close

    Select this option to prompt the workstation operator after completing an active transaction that exceeds the cash pull threshold level.

    33 - Prompt for Business Date on Open Bank Deposit

    Select this option to prompt the workstation operator to select a business date when opening a bank deposit receptacle. The operator can select the current business date or up to seven dates in the past.

    34 - Hide Bank Deposits on Dashboard

    Select this option to hide the Bank Deposits tab on the Cash Management Dashboard.

    35 - Hide Petty Cash on Dashboard

    Select this option to hide the Petty Cash tab on the Cash Management Dashboard.

    36 - Hide Safes on Dashboard

    Select this option to hide the Safes tab on the Cash Management Dashboard.

    37 - Hide Server Banks on Dashboard

    Select this option to hide the Server Banks tab on the Cash Management Dashboard.

    38 - Hide Tills on Dashboard

    Select this option to hide the Tills tab on the Cash Management Dashboard.

    39 - Display Employee First for Tills on Dashboard

    Select this option to show the Employee column first in the Tills tab on the Cash Management Dashboard.

    Additionally, when this option is enabled, the Tills Counted column appears in the Bank Deposit tab on the Cash Management Dashboard. When disabled, the Expected column appears in the Bank Deposit tab on the Cash Management Dashboard.

    41 - Require Reference for Paid-In when vendor not defined

    Select this option to prompt the workstation operator to enter a reference when performing a paid-in transaction without a vendor defined.

    The workstation operator is not obligated to enter a reference at the prompt.

    If a vendor is defined, the paid-in transaction follows the configuration of 3 - Require Reference on Use in the Vendors module. When option 3 is enabled, the workstation operator is required to enter a reference when performing a transaction (such as paid-in to till, safe, or server bank) that requires a vendor.

    42 - Require Reference for Paid-Out when vendor not defined

    Select this option to prompt the workstation operator to enter a reference when performing a paid-out transaction without a vendor defined.

    The workstation operator is not obligated to enter a reference at the prompt.

    If a vendor is defined, the paid-out transaction follows the configuration of 3 - Require Reference on Use in the Vendors module. When option 3 is enabled, the workstation operator is required to enter a reference when performing a transaction (such as paid-out to till, safe, or server bank) that requires a vendor.

    43 - Prompt to Confirm Transfer During Close on Count

    Select this option to prompt the workstation operator with a confirmation when closing a count and transferring the cash from a till or server bank receptacle to a deposit.

    44 - Enforce Close Till and Deposit Till Roles

    Select this option to override Role privilege options 210 - Deposit Funds and 212 - Close Till. If this option is enabled, Role option 205 - Count Till is enabled, and 210 and 212 are disabled, the till receptacle does not close after the user performs a count.

    Configuring ECM Privileges and Permissions contains information on options 210 and 212.

    45 - Prompt for Drawer on Quick Start Till

    Select this option to prompt the workstation operator to select the cash drawer on workstations with more than one drawer when performing the Quick Start Till function.

    When 45 is enabled, the Quick Start Till function ignores the cash drawer configuration of the workstation operator. On a workstation with a single drawer, the selected till session is automatically assigned to that drawer (if it does not have one already assigned). On a workstation with two drawers, the operator is prompted for a cash drawer when both are available, or auto assigned to the available drawer when one is in use.

    46 - Prevent Assignment of Tills with Active Sessions to Cash Drawers

    Select this option to show only till receptacles that do not have an active session and are not assigned to a cash drawer when the workstation operator performs either the Assign Till To Cash Drawer or the Quick Start Till function. When 46 is enabled, a workstation operator cannot assign a till session that has been counted to a cash drawer. The till session needs to be closed and a new one started.

    You must also select option 28 - Restrict a Single User per Till.

  6. Click Save.

Parent topic: Enterprise Cash Management