Removing Personal Data from Simphony
When you de-identify someone, their personal data is deleted from Simphony. The employee who withdrew consent in the system will have their records de-identified after a configured number of days. Simphony automatically runs a DTS job on a periodic basis to check for records eligible for de-identification; the default is every 12 hours.
After an employee has been de-identified, the employee cannot be reactivated.
- To configure automated de-identification:
- Select the Enterprise level, click Setup, and then click Enterprise Parameters.
- Click the Miscellaneous tab.
- In the DTS Jobs section, enter the Interval for the Withdraw Employee Consent job. This
is the number of minutes between jobs. For example, if you enter
1
, the DTS job runs every minute. - Click Save.
- To manually de-identify an employee without using the DTS
job:
- Select the Enterprise, property, or revenue center, click Configuration, and then click Employee Maintenance.
- Search for the employee record with the View Deleted Employees option selected in the Search/Table View pane.
- Right-click the employee record, and then select De-identify Now.
- In the De-Identify Now confirmation dialog, click Yes. The employee’s PII data is de-identified with a standard template.
Related Topics
Parent topic: Privacy and Personal Data Management