Employee Groups

Each employee in Simphony is associated with an Employee Group, configured in the EMC’s Employee Maintenance module. The Employee Group is a layer of security that controls how employees interact with other employees by preventing some employees from accessing other employee records. While useful, the Employee Group field is restrictive; the Employee Level field is more commonly used.

The Employee Group allows a three-digit entry, where 0 allows employees to view all employee records, and any other value restricts the employee to viewing only employees who are also in the same group.

EMC and PMC Behavior

In the Employee Maintenance module, if the Employee Group of the signed in user is not 0, employee records appear with the Employee Group field as disabled. This prevents the signed in user from changing a record to a group that the signed in user cannot access. In the EMC and PMC, an employee can view only employees in the same group, or the employee can view all other employees if the value is 0. To summarize:

• Employee's Group is 0: The employee can see all other employees.

• Employee's Group is 17: The employee can see only other employees in Group 17.

POS Operations

During workstation operations, the Employee Group field controls which employees may perform authorizations (such as voids) for other employees. Consider the following table. The manager can perform authorizations only when his employee group is 0 or if it is the same as the employee who needs the authorization:

Table 3-11 Employee Group Numbers

Server’s Employee Group	Manager’s Employee Group	Ability to Authorize?
0	0	Yes
0	91	No
17	91	No
91	0	Yes
91	91	Yes
91	17	No

When an employee from Group 17 attempts to perform an authorization for an employee in Group 91, an Authorizing employee is not in the correct employee group error appears on the workstation.