Group-Inserting Standard Text

You can use the Group Function to insert the same text into one of the Comment fields for multiple discrepancies at the same time. The fields into which you can make group text insertions are Comments, Internal Comments, and Resolution Comments.

If predefined standard text is available for the type of discrepancy you selected, you can choose a standard comment and insert it (press F9 to see the list of values). If not, you can enter free form text and insert it into all the selected discrepancies' records.

To insert predefined standard text:

1. Select a group of records to update (see Selecting a Group of Records to Change).

2. Click the Group Action on Selected Records button located the upper right corner of the Master section. The Discrepancy Group Functions dialog box opens.

3. Click the radio button for the field into which you want to insert standard text: Standard Text for Comments, Standard Text for Internal Comments, or Standard Text for Resolution.

4. Click OK. (Click Back to exit without making changes). The system verifies that you have the database privileges necessary to insert standard comments, and that all of the discrepancies are in the same category. If so, a list of standard text options opens.

5. Select a standard text option. You can query in this dialog box. Enter a standard text value or part of a value plus wildcards (%) in the Text field, then click the Search button.

6. In the Maintain Discrepancy Database window, click Save to commit your changes to the database. Click Exit to abandon your changes.

   Note:

   Your group changes are not permanent until you save them in the Maintain Discrepancy Database window.

If you chose Manual, Manual Header, or Multivariate discrepancies, and there is no standard text value, the system opens the Comment Text Editor:

1. Select a group of records to update (see Selecting a Group of Records to Change).
2. Click the Group Action on Selected Records button located the upper right corner of the Master section. The Discrepancy Group Functions dialog box opens.
3. Click the radio button for the field into which you want to insert standard text: Comments, Internal Comments, or Resolution Comments.
4. Click OK. (Click Back to exit without making changes). The system verifies that you have the database privileges necessary to insert comments, and that all of the discrepancies are in the same category. If so, the Comment Text Editor window opens.
5. Enter free form text.
6. Click OK to complete the group change, or Cancel to return to the Maintain Discrepancy Database window. If you click OK, a Forms window opens which lists the number of discrepancies that will be updated and prompts you to press F10 to commit the changes to the database.
7. Click OK to close the Forms window, then press F10 to commit these changes to the database.