Setting the DCF Status
The DCF Status reflects the stage of the DCF in the review process. You can update it either in the Maintain Data Clarification Forms window or when you submit the DCF Report for execution.
The following table lists the DCF Statuses that are contained as predefined values in the DCF STATUS CODES installation reference codelist, with an explanation of their usage and a list of the statuses the system allows you to assign a DCF immediately following each one. Your organization can choose to make some of these statuses optional or not active in the OPTIONAL DCF STATUS CODES installation reference codelist.
Table 5-4 DCF Statuses
| DCF Status | Usage | Valid Subsequent Status(es) |
|---|---|---|
|
Missing |
All DCF pages have a status of Missing. |
N/A; System resets status to Sent or Received when all pages have a status of Sent or Received, respectively. |
|
Created |
System gives status of Created to all newly created DCFs |
Draft, Final, Ready, Sent |
|
Draft |
User-defined usage |
Final, Ready, Sent |
|
Final |
User-defined usage |
Ready, Sent |
|
Ready |
User-defined usage |
Sent |
|
Sent |
The paper DCF Report has been sent to the person responsible for reviewing the discrepancies in the report; or DCF pages have a status of Sent, or of Sent and Missing |
Received, Reviewed, Verified, Closed; system can set status to Missing, Incomplete or Part Received if individual page statuses are different from each other. |
|
Incomplete |
Some pages have status of Missing and some Received |
Received, Reviewed, Verified, Closed; system resets status to Sent or Received when all pages have a status of Sent or Received, respectively. |
|
Part Received |
Some pages have status of Sent and some Received; or Sent, Missing and Received |
Received, Reviewed, Verified, Closed; system resets status to Sent or Received when all pages have a status of Sent or Received, respectively. |
|
Received |
DCF Report has been received back from the person to whom it was sent and its status updated accordingly; or all DCF pages have status of Received |
Reviewed, Verified, Closed |
|
Reviewed |
The data corrections and comments noted on the DCF Report have been reviewed. |
Verified, Closed |
|
Verified |
The data corrections and comments noted on the DCF Report have been verified. |
Closed |
|
Closed |
The DCF has been closed, either by the system because data or the validation check has been corrected and the discrepancy system status changed to Obsolete; or manually by setting its review status to a status considered closed such as Resolved or Irresolvable (in this case the system status is still Current and you can still revise the discrepancy. |
N/A |
You cannot change DCF Status using the Maintain DCFs window if you have used the REPRINT Print Status and the DCF Status is SENT, RECEIVED, INCOMPLETE, or PART RECEIVED.
You cannot change discrepancy status back to UNREVIEWED.
This section describes the status of the DCF itself (different from the DCF Print Status) and how to change it, including: