Manage topic workflow configurations

This section includes information about topic workflow configuration design and management as well as details and tasks for working with fields, field values, topic states, action states, templates, email notifications, and action types.

• Topic workflow configuration design
  A topic workflow configuration defines how the Topic Management feature works, including the fields that store topic information and the workflow states that you can assign to track progress.
• Overview of setting up a topic workflow configuration
  Oracle Empirica Topics is configured by an administrator who performs several tasks. A sequential outline of those tasks is based on the sample topic workflow configuration delivered with the application.
• Preconfigured topic workflow configurations
  Oracle Empirica Signal provides two sample configurations. The Sample Topic Workflow Configuration is a starting point for a basic topic workflow configuration. The Sample GVP Module IX Topic Workflow configuration provides general guidance and requirements of signal management in the European Union. You can also copy other configurations that you create or import.
• Manage Topic Workflow Configurations page
  On the Manage Topic Workflow Configurations page, you can list the topic workflow configurations that you created or have been published to your login group.
• Add a topic workflow configuration
  You can add or import a topic workflow configuration.
• Edit Topic Workflow Configuration page
  On the Edit Topic Workflow Configuration page, you can edit workflow details, including fields, topic states, action states, email notifications, topic templates, and action types.
• Work with topic workflow configurations
  You can edit, copy, and delete topic workflow configurations as well as publish them for other users to use. You can also export them for use by another application and download a PDF file that shows all workflow configuration options.
• Manage fields
  These topics apply to fields used to store information for topics, actions, and attachments.
• Manage field values
  You can specify the list of values that appear for a field.
• Manage topic states
  You can view or edit topic states. Specifying topic states in the topic workflow configuration applies a workflow for processing topics. Each topic state may include the next state or state that may be assigned.
• Manage action states
  Each topic workflow configuration defines the workflow states that can be assigned to an action.
• Manage field access
  Once you have defined topic states and fields, you define the level of access that users have to each field
• Manage topic templates
  You can create, edit, and delete topic templates that pre-populate fields and actions in a standardized way.
• Manage action types
  Action types standardize and simplify the creation of topic actions and a topic template actions and can be used to categorize the action's work.
• Manage email notification rules
  You can set up rules to automatically send email notifications based on different changes to actions and topics or create a rule to remind users when an action’s completion date is near, due, or overdue.