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Logging a future date visit

Future visits are performed in advance of the subject's arrival under specific circumstances. For more information, see Regularly scheduled visits.

Before you start the visit, make sure you know which visit you are scheduling. You must confirm this information when you log the visit in IRT.

Best practices for using IRT

Do not pull drug units for the subject from inventory until the units have been assigned by IRT during a visit. You must provide the specific units assigned by IRT to the subject.

For future visits, be sure to put the drug units in a secure place and identify the subject they are for.

  1. Click Subjects (Subjects tab (main menu)).
  2. On the left, click Subject Transactions.
  3. Find the subject in the list.

    Click More detail icon - click to expand the form to the left of the subject number, or select the row with the subject you want to view.

  4. Click the visit that you want to compete.

    Confirm the subject's demographics with the subject and source record to make sure you are speaking with the correct person.

  5. Select Yes from the drop-down list, and then click Continue.
  6. Click Continue to view the information you must provide for the next prompt.
  7. Fill in the subject's details for this prompt, and then click Continue to view the next prompt.
  8. When you are prompted for the visit date, type the future date in the field.

    The date format you should use is to the left of the Visit Date field.

    If this visit is not on scheduled within window of the schedule, you are informed the visit is out of window and asked if you want to proceed. These visits might require advance approval. For more information, see Logging an out-of-window visit.

  9. When you are prompted, perform any additional steps to fill in the required information.

    At the System Assignments prompt, a message lists the specific drug units IRT has assigned to the subject. The unit numbers, lots, and expiration dates are listed.

  10. Retrieve these exact drug units from the depot, and put them in a secure place so you can give them to the subject when that person arrives. Do not substitute other drug units.

    If you cannot find these units or they are damaged, you must log a request to replace missing or damaged supplies.

  11. Click Continue.

    The last prompt informs you that the visit is complete, and IRT sends the confirmation email.

  12. Print the email, and file the printed copy according to the policies of the study.
  13. (optional) Select Back to the Subject to check the date of the next visit.
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