Creating a depot
You should follow this procedure to set up either central or local depots. If the depot is a DDF, see Setting up a DDF depot.
Before creating a depot:
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Each depot must have a unique, sequential, two-digit identifier. Be sure to provide this depot identifier to all depot managers, who need this identifier to log on to IRT.
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- Click Supplies (
). - On the left, in the Set-Up section, select Depots.
For descriptions of the fields on this page, see Depots page.
- Click Add New Depot.
The page expands with tabs where you can set up the properties of the new depot. The Depot Information tab is active.
- Fill in the appropriate fields in each tab, and click Submit.
Note: Be sure to fill in the required fields on all tabs, not just the Depot Information tab.
Fields on the Depot Information tab
This table describes the default fields for this page. Your study might require different fields, and those fields could have different names.
Note: Fill in all required fields on this tab to avoid errors with drug supply orders.
Field
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Description
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Notes
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Add New Depot
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Select this button to set up a new depot.
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Depot
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The unique, sequential, two-digit identifier for the depot.
Examples: 01, 02, 03
You cannot change the identifier after saving the depot form.
Each shipment order number for this depot begins with this unique identifier. The identifier also appears on forms and reports throughout IRT.
Be sure to communicate the depot identifier to depot users, since they need this identifier to log on to IRT.
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REQUIRED.
Numeric.
Must be unique.
Maximum length: 2 characters
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Depot Name
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A brief descriptive name for the depot. This name appears on forms and reports in IRT.
You cannot change this name after saving the depot form.
This name should differentiate this depot from other depots in the study. For example, the depot might describe the region it supplies (examples: EU–UK depot, US–Mid Atlantic depot).
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REQUIRED.
Alphanumeric.
Maximum: 255 characters
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Country
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The country where the depot is located.
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REQUIRED.
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Drug Order Form(s) Group
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The notification group for the depot.
Drug orders can be of different types (examples: sending or receiving, blinded or unblinded). Indicate the type of drug order when the depot is the source.
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REQUIRED.
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Default Language
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The language for the notifications from the depot. A study often supports multiple languages.
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Is DDF
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Selected—The depot is a Drug Destruction Facility (DDF).
Not Selected—The depot is a central or local depot, which ships drug units to other locations during the study.
If the Drug Accountability module is not installed, the DDF option cannot be selected.
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REQUIRED.
Required to set up the depot as a DDF.
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Time Zone
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The time zone where the depot is located.
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Attention
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The department or person who receives the drug order forms.
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REQUIRED.
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Company
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The name of the company (sponsor) for the depot.
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REQUIRED.
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Address 1
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The first address line for the depot.
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REQUIRED.
At least one address field must contain information.
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Address 2
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The second address line for the depot.
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At least one address field must contain information.
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Address 3
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The third address line for the depot.
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At least one address field must contain information.
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City
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The city where the depot is located.
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REQUIRED.
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State
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The state where the depot is located.
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REQUIRED.
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Zip
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The zip code for the depot address.
Caution: If this field is empty, the drug orders fail.
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REQUIRED.
If there is no ZIP code, enter N/A.
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Phone
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The depot telephone number.
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Fax
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The depot fax number for drug order forms.
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Leave blank.
Note: Fax service is retired.
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Email
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The contact email address where drug order forms are sent.
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REQUIRED.
If you do not include the email, the depot does not receive email notifications of drug shipments.
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Submit
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Saves the changes to this page.
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Cancel
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Exits the page without saving the changes.
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Fields on the Depot Setting tab
This table describes the default fields for this page. Your study might require different fields, and those fields could have different names.
Note: Fill in all required fields on this tab to avoid errors with drug supply orders.
Field
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Description
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Notes
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Countries Not Associated
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A list of the countries where this depot does not ship drug units.
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Countries Associated
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A list of the countries where this depot ships drug units.
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REQUIRED.
Must list at least one country.
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Depots Not Supplied
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A list of the depots for which this depot does not supply drug units.
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Depots Supplied
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A list of the depots for which this depot does supply drug units.
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Add >>
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Select a country or depot, and then click this button to add it to the list.
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<< Remove
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Select a country or depot, and then click this button to remove it from the list.
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Submit
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Saves the changes to this page.
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Cancel
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Exits the page without saving the changes.
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Fields on the Depot Inventory Triggers Setting tab
This table describes the default fields for this page. Your study might require different fields, and those fields could have different names.
Note: Fill in all required fields on this tab to avoid errors with drug supply orders.
Field
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Description
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Notes
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Countries Not Associated
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A list of the countries where this depot does not ship drug units.
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Countries Associated
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A list of the countries where this depot ships drug units.
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REQUIRED.
Must list at least one country.
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Depots Not Supplied
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A list of the depots to which this depot does not supply drug units.
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Depots Supplied
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A list of the depots to which this depot does supply drug units.
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A country can be supplied by one depot.
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Add >>
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Select a country or depot, and then click this button to add it to the list.
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<< Remove
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Select a country or depot, and then click this button to remove it from the list.
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Submit
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Saves the changes to this page.
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Cancel
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Exits the page without saving the changes.
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