1. Cashbook User Guide
  2. Cashbook Setup

2 Cashbook Setup

This section describes the procedure to configure the Cashbook Category and Transaction Codes.

Transaction Codes Setup

The Setup Cashbook Transaction Codes screen is comprised of two tabs:

  • Pay_in — Receiving Codes.

  • Pay_out — Expenses Codes.

Setting Up Transaction Codes

  1. At the Cashbook context menu, select Setup Transaction Codes.
  2. To add Pay_in Transactions Code, select the Pay-in Code tab and click New.

    Figure 2-1 Cashbook Transaction Codes


    This figure shows the Cashbook Transaction Codes
  3. At the Pay_in code form, Code and Name field, insert a unique transaction code.
  4. You can randomly create the Transactions code as it has an option to link the code to its corresponding general ledger account.
  5. By default, the Enabled checkbox is selected. Deselect the check mark to deactivate the code.
  6. Select the Pay_out/Pay_in code checkbox to duplicate the code to Pay_out, or vice versa. This option depends on the “Same Pay_in/Pay_out Codes” parameter setting.
  7. To delete the Transactions Code, select the code and click the Remove button. You are not allowed to delete a code that is linked to a transaction.
  8. To edit the details, click Edit.

Cashbook Category Setup

You can delete the Cashbook using the Remove option. However, once you have a transaction linked to the Cashbook, deleting or removing is not allowed.

  1. Log in to the Cashbook module and select Setup Cashbooks from the context menu.

  2. At the Cashbook Setup screen, right-click and select Add New.

  3. Enter a unique Cashbook Code and Description.

  4. At the Min. Balance field, enter the minimum cashbook balance. This value is used to calculate the Balance Differences (Current Balance — Minimum Balance) in Cashbook Transactions.

  5. Select the Default Currency code for the Cashbook. This code is used to separate the currencies accepted (EUR, USD, SGD, and others) and record the cash available in each currency type.

  6. The Pay_in/Pay_out codes refer to the above Transactions Codes. Select the corresponding code from the drop-down list, and click OK to save.

Scanning Device

The Cashbook module has a scanning function to store transaction documents. You must install a scanning device in Management module, Options, Hardware setup.

  1. Log in to Management module, select Options, and click the Document Scanner tab.
  2. Select the scanner from the Select Scanner drop-down list.
  3. Select the Set as Default checkbox to make the scanner you selected the default scanner.
  4. Select the Enable Manufacturer Default Settings Dialog before Scan checkbox to enable users to re-configure the scanning settings before the scanning process.
  5. At the Scanner Setting section, select the relevant options from the drop-down list.
  6. Select the Auto Brightness checkbox for the scanning effect and Deskew for straightening the image, and then adjust the brightness accordingly.
  7. Click OK to save the setting.