5 Visitors
The Visitor function allows the Security Office and Gangway staff to enter visitor information, produce visitor passes and track whether the visitor is onboard or ashore. This function is accessible in the Management module, Cashier, Visitor drop-down menu.
Figure 5-1 Visitor Setup Window
Editing Visitor Information
- Select the Visitor using the selection filters in the Visitor Setup window.
- Click Edit to open the Visitor Details form.
- Edit the relevant information and then click OK to save.
Enabling/Disabling a Visitor
Since the Visitor account does not have a cabin assigned or required to be check in/check out, the account is managed by setting the status as Active/Inactive in the Enable/Disable function.
- Select the visitor name from the Visitor Account grid and click either Enable or Disable.
- In the Disable Visitor prompt, click Yes to proceed.
- In the Inactive column of the Visitor name grid, put the status of the visitor changes to Yes/No, depending on the selected option.
Figure 5-3 Visitor Status
Changing Status to Onboard/Ashore
When a Visitor goes onboard/ashore, the Security Officer must set the visitor status as Onboard/Ashore to ensure all visitor movement is registered and accounted for.
- Search the visitor name from the Visitor Setup window.
- Double-click on the visitor name and select Yes at the Change Status prompt.
Scanning Travel Document
Not only must you register visitors going on-board, you must also scan and store their travel documents in the system. See Travel Documents Tab for steps to scan travel documents.