1 System Configuration

This section describes the required configuration prior to using the Track It module.

Accessing the Setup Window

To access the Setup window, start the Track It module, and select the Setup tab.

Confiscate Item Location and Item Discard Method

The Confiscate Item Location is used to identify where confiscated items are stored, and the Confiscate Item Discard Method records how the items were disposed. The configuration method is identical for both codes.

Figure 1-1 Confiscate Item Location

1. From the Setup tab, click Confiscate Item Location or Confiscate Discard Method Item.

2. To create a new record, click Add New.

3. Enter the short code, description and additional comments. For example, Stores Sharp Objects or Items Handed over to Customs.

4. The newly added code is enabled by default. To disable the record, slide the menu to the left to switch the display to No.

5. Click Save.

6. To enter an additional item, repeat from Step 1.

Setting Up the Confiscate Item

A Confiscate Item is a list of items prohibited or restricted on board the ship. These items are arranged in categories, depending on the nature of the items.

Figure 1-2 Confiscate Item Setup

Creating a Confiscate Item Category

An Item Category is required before you begin creating the Confiscate Items list.

1. From the Setup tab, click Confiscate Item Setup.

2. To create a new category, select Item Setup and click Add New.

3. Enter the Item Code, Name, and Description

   .

4. To save the new category, click Save.

Creating a Confiscate Item for Each Category

1. Select an Item Category from the tree view and click Add.

2. Enter the Item Name and, Description.

3. Select the Security Group from the drop-down list. The Security Group is defaulted to “All User Can Access” and is set up for the User Security module. Refer to Appendix A. User Security Group for more information.

4. The Item Type is defaulted to the selection from the tree view and enabled by default.

5. By default, the Allow Temporarily Return is set to No. If the item allows for temporarily return, slide the button to the right to set it to Yes.

6. In the Discard Duration section, define the maximum number of days to keep the item in the store. The default value is: 0 = never discard.

7. To save the record, click Save.

8. To enter an additional Confiscate Item, repeat steps 2 to 7.

Setting Up a Signature Capture Device

A Signature Capture device can be linked to enable signatures to be captured for items requiring acknowledgement.

1. From the Setup tab, click the General Setup button.

2. In the General Setup window, select Prompt signature when confiscate item and click the Setup tab.

3. Select Signature Device from the drop-down list.

4. Click Save.

Setting Up a Barcode Scanning Device

You can use a Barcode scanning device to scan the barcode on the tagged items.

Figure 1-3 Track It General Setup

1. From the Setup tab, click the General Setup button.

2. In the General Setup window, select the Barcode Reader (RS-232 connection) check box.

3. Select the device Port Number, Speed, Data Bits, Parity, and Stop Bits.

4. Click Save.

Setting Up the Report Printer

The following standard set of Track It reports are inserted into the SPMS Database during installation:

• Track It Return Receipt

• Track It Label

• Track It Receipt

In additional to the code and signature device setup, a report printer is required for report printing. Use the Management module to set up the printer.

1. Log in to the Management module and select Options from the menu.

2. Navigate to the Hardware tab, Report Printers section.

3. Ensure Labels and Receipts type are assigned to a printer.

Figure 1-4 Management Module Printer Configuration

Configuring the Database Sequence for Barcode Printing

For barcode label printing, the item ID must be a minimum of six digits. An adjustment to the start sequence from 100000 is imperative. Running the following script recreates the Confiscated Item sequence.

DROP SEQUENCE [dbschema].CNT_CIL;

CREATE SEQUENCE [dbschema].CNT_CIL
 START WITH 100000
 MAXVALUE 1000000000000000000000000000
 MINVALUE 1
 NOCYCLE
 CACHE 20
 NOORDER;

 Commit;

Barcode Printing

For barcode printing, use the following prerequisites DLL’s and fonts:

Copy the DLL and font files to folders C:\Windows\system32 and C:\Windows\SysWOW64.

DLLs:

• Barcode.dll

• u2lbcode.dll

Fonts:

• Interleaved2of5.ttf

• Interleaved2of5Thin.ttf

Setting up System Labels

Labels, such as Confiscate or Confiscated, are configurable according to user requirements and are set up in the Administration module.

1. Log in to the Administration module, select Administration, System Setup, and Labels Setup.

2. Locate the label codes CONF00 and CONF01.

   Figure 1-5 Label Setup

   
   
   
3. Select the code and enter a new label description, and click OK to save. The label code CONF00 refers to the word Confiscate and appears on the following windows:

   • Setup menu ribbon bar.

   • General Setup: “Prompt Signature Capture when...”

   • Confiscate Item Setup.

   • Confiscate Item Discard Method.

   • Confiscate Item Location.

   • Ability to show the “Confiscate Item” button in Confiscate Item menu.

The CONF01 label code refers to the word Confiscated and appears on the following windows:

• Overview window: Total Item Confiscated Today.

• Overview window: Top 10 most confiscated item.

• Confiscate Item: Confiscated Item.

• Management module: Loyalty/Track It tab, Confiscated Item section.

The Track It program enables you to record confiscated items, their storage location, and when they are returned to the guest or crew.