Pay Invoice
The Pay Invoice function is a settlement process against an invoice for part or full payment. As the Ship accepts various payment method, the process in applying these payments may vary.
Figure 10-56 Invoice Payment Window
Table 10-19 Field Definition of Invoice Payment Window
| Field | Description |
|---|---|
|
Department |
Financial Department codes - Credit. |
|
Amount |
Total amount due by guest, depending on the invoice no. selection. |
|
Notes |
Additional notes pertaining to this payment. |
|
Invoice Number |
Invoice number to apply the payment. |
|
Change due enabled |
Enable auto calculation of change due to guest. |
|
Disable Posting Automatically |
Disable postings being posted into the invoice. This sets the Posting Allowed to No in Guest Info tab. |
|
Charge 1% Commission |
Credit Card commission charge. Amount auto populates in Commission field when checked. |
|
Credit Cards Payment Details |
Displays masked credit card number assigned to this invoice. |
|
Package Plan Credit |
Eligible credit value for Package Plan posting. |
|
Non Refundable Credit |
Credit value non-refundable to the guest. |
|
Current Balance |
Current Invoice Balance. |
|
Received Amount |
Amount received. |
|
Commission |
Applicable credit card/foreign exchange commission value. Calculate when Charge 1% Commission is ticked or when the foreign exchange has commission defined. |
|
Due Balance |
Outstanding sum after deducting payment applied. |
|
Change Due |
Balance due to guest when payment applied is more than invoice value. |
|
Pay |
Apply payment receipted and does not print cash receipt. |
|
Pay & Print |
Apply payment receipted and print invoice at the same time. |
|
Pay & Print Cash Receipt |
Apply payment receipted and print cash receipt at the same time. |
Payment by Cash, Change Due
The Change Due function calculates the amount of change due to a guest when the payment method is either cash or foreign currency. The option is available to default the “change due enabled” to be permanently selected. If this is not set as the default, you must select this option to activate the automatic Change Due calculation when applied to the payment.