Bookable Tours

In the Setup menu of the Shore Excursion, configurations such as Parameters, Vendors, Language Module, Ticket Language Template Setup, Bookable Templates Setup, Bookable Tours Setup, Packages Setup, Tour Transportation Sharing, Tour Categories, Package Combination Types, Tour Reporting Categories, Tour Reporting Tags, Tour Reporting Difficulty Levels, Tour Transfer Locations, Tour Cost Item Types are defined.

You can set up the type of tours available per cruise and the criteria for each tour by cruise day with these functions. It is advisable that you create a Tour Template for repetitive tours. Before you set up a Bookable Tour and when creating a template, ensure you have all the Financial Posting codes available.

Setting up Tour Codes

Before you set up the Tour Templates for bookings, the system Tour codes listed in the Tour Code and Description table below are required, depending on the Ship’s operations.

Table 4-1 Tour Code and Description

Tour Code	Description
Tour Transportation Sharing	Link bookable tours that share the same transportation.
Tour Categories	Tour category that every tour is assigned.
Package Combination Types	Link Package Tours to provide multiple tour choices from the booked package.
Tour Reporting Categories	Group of tour category.
Tour Reporting Tags	Tag used for reporting.
Tour Reporting Difficulty Levels	The difficulty level of the tour are: easy, moderate, or difficult.
Tour Transfer Locations	The pick-up location for the Transfer Tours.

Once configured, they are available for selection in Template Setup and Bookable Tours Setup.

To configure the codes,

1. Select the option from the Setup menu.

2. Right-click to select Add New.

3. Key in the Description code and name and additional information in the details section.

4. Click Apply to save the code.

5. To remove, right-click on the code and select Remove.

Vendors

The Vendors Setup is used to store contact details of vendors fulfilling the ground arrangements, supplying equipment or other services for the tours.

1. From the Agents/Vendors Setup window, right-click and select Add Agent.

2. Enter the agent’s details and then navigate to Comments tab to add an additional comment or document image.

3. In the Comments tab, select Add Comment to enter a new comment by inserting the relevant details.

4. Navigate to the Document tab to upload, scan or export an image file and then click Save.

5. Click OK to save the agent details.

Language Module Setup

The Language Module Setup activates with the Use Language Module parameter, which allows you to link and print on tickets the template comments or tour requirements in other languages. This function works with Use Free Text Tour Comments/Recommended Clothes parameter set to "1". This setting also changes the window layout in General tab, Tour Template Setup, and Bookable Tours Setup to only display or print information in other languages, provided the setup has Tour Languages defined in the Linking tab.

1. From the Setup menu, select Language Module Setup.

2. Select the Default Language and select the Activate Language Module.

3. Click OK to confirm and close the window.

Ticket Language Template Setup

The Ticket Language Template Setup allows you to create comment templates and the recommended clothing templates used in Shore Excursion in different languages. This function only works when the Language Module Setup is activated. Once enabled and if no language is selected during booking, the system will use the default language.

Figure 4-1 Ticket Language Templates Setup

1. From the Setup menu, select Ticket Language Template Setup.

2. Select either the Comments Templates or the Recommended Clothes Templates tab.

3. Right-click and select Add Template.

4. At the Code field, enter the code ID and comments, and click Apply.

5. Right-click the newly created code and select Add Language.

6. At the form, select the Language from the drop-down list and enter the comments and click Apply.