Event Overview

The Event Overview section provides a comprehensive view of the current and upcoming events, as well as the booking records of an event. It consists of three tabs:

  • Event Overview

  • Calendar View

  • Handling List

Figure 6-12 Event Overview


This figure shows an overview of event by venue in Event Overview tab.
This window is divided into two sections providing the following:

  • A view of all bookable events according to the event start and end time.

  • List all events of the selected date, including information such as start and end time, seating type minimum / maximum attendees, total bookings, and others.

Figure 6-13 Calendar View


This figure shows the event in Calendar View.

The Calendar View displays the weekly events of the selected date in time order. Scrolling downwards moves the date forward by one week.

Figure 6-14 Event Handling List


This figure shows the Event Handling Lists tab where bookings and waiting lists are listed.

The Handling Lists provide an overview of the selected event allowing you to manage the event from one location. It lists the details and total number of events of the selected date in the grid. A list of the bookings appears in the Booking List tab while the Waiting List tab lists all of he guests on waiting lists. The total number of bookings for the event is shown on the far right side of the grid. Scroll right to view the remaining columns.

Figure 6-15 Color Definition


This figure shows the color definition for each booking type.

Booking List

Under the Booking List tab, you can perform functions such as Add Discounts, Void, Move Bookings, and Print Tickets. See the Account Handling for more details.

Removing a Waitlist Booking

  1. In the Waiting List tab, select the booking to remove.

  2. Click the Move Waitlisted Bookings at the ribbon bar.

  3. In the Confirm to Remove All or selected Waitlisted Bookings dialog, select the appropriate option.

Note:

You can select All, to remove all the waitlist booking from the grid.

Shifting a Waitlist Booking

This function enables you to reorder the waitlist booking, depending on the new number you insert. For example, if the current waitlist number is eight and the new waitlist number is ten, it will move this booking to the bottom of the list.

  1. Select the booking to shift from the Waiting List tab.

  2. Click the Shift Waitlisted Bookings button at the ribbon bar.

  3. Insert a new waitlist number and click Apply.

Figure 6-16 Shift Events for Waitlisted Bookings


This figure shows the Shift Event Waitlisted Bookings window option that allow you to reorder the waitlist.

Moving Waitlist Booking to Another Date

Figure 6-17 Move Event Bookings


This figure shows the Move Event Bookings window
The system only allows you to move bookings created from the same booking template.

  1. Select the waitlist booking from the Waiting List tab.

  2. Click Move Waitlisted Bookings.

  3. At the confirmation prompt, select the new date and click OK.