Event Templates Setup

You can set up a template as a base for Bookable Events Setup.

Figure 6-6 Event Templates Setup Details


This figure shows the configuration window of Event Templates Setup
The Event Templates Setup window is comprised of three main sections:

  • Locations & Events: Displays the location name and type of events within the location.

  • Location Details for the Event ID: Displays the number of events templates created for the location with information such as Event ID, Event Name, Event Description, Start/End Time, Seating Type, Min/Max Attendees, Seating plan, Layout Template, and so on.

  • Event ID and Event Name Details: This section has four tabs: General Properties, Pricing & Sales, Kiosk, and FCUI, and Details of each tab are listed below.

    • General Properties Tab

      • General Info section: Code & Name, Description, Comments, Location, and Seating.

      • Duration & Times section: Duration, Starting Time, Ending Time, and Last Call Time.

      • Capacity section: Min, Max, and Cost.

      • Printing Configuration: Default Ticket Report.

    • Pricing & Sales Tab

      Figure 6-7 Bookable Event Setup — Pricing and Sales


      This figure shows the Pricing and Sales Setup window in Bookable Event Setup.

      • Pricing Categories Configuration: Free Seating – Price Category, Account Category, Color, Regular Price, Show in Kiosk, Show in FCUI.

      • Sales Configuration: Sales Posting, Voiding Departments, Sales Tax and Cancellation Fee.

        Note:

        Use the Remove Price to remove the price category or the Edit Mode to add the required price category.
    • Kiosk

      • Kiosk Sales enables you to define whether the ticket can be booked through the Kiosk or only to show the information. In the Multimedia Files Configuration, you can attach a video, audio or HTML file.

    • FCUI

      • FCUI Sales Configuration enables you to define whether the ticket can be booked through the interface or only display the information as displayed in FCUI.

Creating New Event Template

Figure 6-8 New Event Template Options


This figure shows the options available for New Event Template Options.
To create a new template:

  1. Select Event Templates Setup.

  2. Right-click the navigation tree and select New Event Template.

  3. Enter all the required information in each of the tabs.

  4. If are using a Fixed Seating plan, you can attach a Layout Template to the event. See Creating Layout Template

Removing an Event Template

  1. At the navigation tree, right-click and select Remove Event Template.

  2. At the system prompts “Are you sure you want to remove the selected Event Template?”, click OK to continue.

Copying an Event Template into Bookable Event

  1. At the navigation tree, right-click the event you wish to copy.

  2. Select Copy Event Template into Bookable Event.

  3. At the dialog prompts “Please specify the Date you want the selected Event template to be copied to:”, select the new date and click OK to proceed.

Creating Multiple Bookable Events

Figure 6-9 Create Multiple Bookable Events Form


This figure shows the Multiple Bookable Events Setup form

  1. The bookable event appears in the Code field.

  2. In the drop-down list, select for Date, Location, Starting Time, Ending Time, and Last Call Time.

  3. Click Add to List. Use Remove from List to remove unwanted events.

  4. Click Apply to create.