Treatment Setup

The Treatment Setup is used to define the type of treatments available at the Spa and you can add, delete or edit the treatment items and group when needed.

Treatment Items and Groups

Treatments are assigned to a Treatment Group for ease of search for specific Treatments. To make changes to Treatment Groups, select Treatment Groups from the Treatments Setup menu.

Adding a New Group

To add a new group, right-click on the tree view and select Add New from the options menu.
Enter the Code, Description, and Comments and then click OK.

Deleting a Group

Select the group from the tree view.
Right-click and select Remove from the context menu.

Updating a Group

To update the description of a group, select it from the tree view, make any changes needed and click Apply or OK.
To update a Treatment, select Treatment Items from the Treatment Setup menu. Treatment Group and Treatment Name tree view appears. Make the required changes and click Update.
To add or remove a treatment, right-click on the Treatment from the tree view and select Add New or Remove. To update a treatment, click on the tree view, make the required change, and then click Update.

Figure 5-1 Treatment Items Setup

This figure shows the Treatment Items Setup

The Treatment Items setup is divided into five tabs:

General – displays Pricing Periods information.
Pricing & Sales – displays Pricing Periods information.
Rooms & Equipment – displays Pricing Periods information.
Bar Codes – displays all available Bar Codes assigned to each Retail Item.
Retail Items Included – displays Retail Items.

Table 5-5 Field description of Option in Retail Lines Setup – General Tab

Option	Description
Group	The treatment group to which this item belongs.
Shore Code	The SKU number for this item. This field expands so that an unlimited number of SKUs can be defined for an item.
Active	If this field is checked, then the item is available for sale. If it is not checked, then this item is no longer available for sale.
Name	The short name for the item.
Description	A longer name or description for the item.
Duration	The number of minutes to block on the calendar for this treatment. Must be able to divide the duration in fifteen (15) minutes block.
Print Duration	The number of minutes to print on the guests’ reservation ticket. For example, a treatment may have a print duration of fifty (50) minutes, but sixty (60) minutes must be blocked in the Booking Calendar to account for the required cleanup of the room after the treatment is completed.
Sort Order	The order to display this treatment within a treatment group on the Booking Calendar.
Comments	Any additional comments or requirements for the Treatment.
Itemizer	The posting suffix for this item.
Prepaid Itemizer	The Prepaid-posting suffix for this item (For Prepaid Treatment Reservations imported using the Data Import module).

Table 5-6 Field description of Options in Retail Lines Setup – Room &Equipment Tab

Option	Description
Rooms	Default Rooms assigned to be for selected treatment.
Equipment	Default Equipment and its quantities assigned to be used with selected treatment.

Table 5-7 Field description of Options in Retail Lines Setup – Bar Codes Tab

Option	Description
Bar Code ID	Multiple Bar Codes associated to this item.

Retail Items Included

Retail Items can be either suggested or included based on the Include checkbox. Items that are suggested appears on the Suggested Item grid on the Posting form.

Figure 5-2 Pricing & Sales (Add Price)

This figure shows the Pricing & Sales (Add Price)

Once a price has been added to an item, you can directly update the new price in the grid for that date range by typing over the old price and clicking the Update.

Treatment Rooms

Each treatment in the Spa Management System must be assigned to a predefined Treatment Room. The application ensures that you do not over book the available rooms with bookings. For example, the system will keep track of the room availability for a specific time and then warn the crew member making a reservation when an appointment will over book a specific room. The descriptions are updated by selecting Treatment Rooms from the Treatments Setup menu.

Inserting a Room

Right-click on the tree view.
Select Add New.
Click Insert.

Deleting an Existing Room

Select the Room on the tree view.
Right-click and select Remove.

Updating an Existing Room

Click on the tree view and the information for that equipment appears.
Make the changes, if any, and click Update.

Table 5-8 Field description of option in Treatment Rooms Setup

Option	Description
Code	Short name for this room.
Description	Long name for this room.
Active	If this field is checked, then the room is available for treatment.
Bookings	If it is not checked, then this room is no longer available for treatment bookings.
Comments	Any additional comments for this room.