1. System Setup User Guide
  2. User Setup

3 User Setup

In the User Setup module, you can add and modify the users and the access rights for the SilverWhere application suite. There are two sections in the User Setup Module – List of User Groups and User Functionalities.

List of User Groups Section

In this section, all the user groups and users are visible. It enables you to search for a user or group, you can add, copy, delete, modify or even copy the group permissions.

To filter by the user name or user group,

  1. Select User Setup

  2. Within the List of User Groups section, type in the user name or user group that you are looking for and click Search or press Enter

  3. Matching results will be highlighted

  4. Click Search or press Enter to view the next matching result

To expand or collapse all the user groups,

  1. Select User Setup

  2. Checking / unchecking the Expand all checkbox will either expand or collapse the user groups

To expand/collapse one user group,

  1. Select User Setup

  2. Click the + (+ve) of the user group

  3. All users assigned to the group will be displayed

  4. To collapse the user group, click – (-ve) in front of the user group

User Group Functionalities

Adding a Group

  1. Select User Setup

  2. Click Add Group and enter the following information in the Group Details section:

    • User Group Name: Enter the name of the user group.

    • User Group Description: Enter the description of the user group.

    • Permissions/ Access:

      • User Permissions: Select the checkboxes to mark the modules/ functions the User Group has access to

      • Ship Access: Select the checkbox to mark the ships the User Group has access to

      • Traditional Location Access: Select the checkbox to mark the Traditional Dining Rooms the User Group has access to

        • View: Enable to allow viewing the traditional dining layouts

        • Update: Enable to allow editing the traditional dining layouts

      • Location Access: Select the checkbox to mark the Alternative Dining Rooms the User Group has access to

      • Product Access: Select the checkbox to mark the Meal Periods the User Group has access to

        • Book (BK): Enable to create or update dining reservations and perform Walk Ins

        • Availability (AV): Enable to allow updates to the availability

        • Check In (CI): Enable to perform the Check In

        • Overbook (OV): Enable to allow updates to the availability

        • RESERVE 1 to 5: Enable to allow updates to the reserve fields 1 to 5

        • Table Book (TB): Enable to assign tables to dining reservations

  3. Click Save

Editing a Group

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the User Group name and the SilverWhere Group Information will appear

  4. Make the required change

  5. Click Save

Copying a Group

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the User Group name and click Copy Group

  4. Enter the name of the new SilverWhere User Group

  5. Click Save

Deleting a Group

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the User Group name and click Delete Group

    Note:

    You can only delete a group at any given time if no SilverWhere user is assigned to that group.

  4. Confirm the deletion

Copying Group Permissions

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the User Group name and click Copy Permissions

  4. Enter the name of the SilverWhere User Group to which you want to copy the permissions

  5. In case the SilverWhere User Group does have existing permissions:

    1. Select Deny to not overwrite any existing permissions

    2. Select Allow to overwrite all existing permissions

  6. Click Save

User Functionalities

Adding a User

  1. Select User Setup

  2. Select the group to which the user should be assigned to

  3. Click Add User and enter the following information in the User Details section

    • Login ID: Enter a unique ID to identify the SilverWhere user. The Login ID will be used as a username to log in to the SilverWhere applications

    • First Name: Enter the first name of the SilverWhere user

    • Last Name: Enter the last name of the SilverWhere user

    • Administrator privileges: Administrator privileges will be only granted to the ADMINISTRATOR group

    • Ship/ Shore: Select ship or shore to mark the SilverWhere user as a shore or ship side user.

    • Department: Enter the department of the SilverWhere user

    • Password: Type in the password for this user

    • Confirm Password: Confirm the password for this user

    • Select additional group(s) to which the user should be assigned to in the User Groups section by selecting the checkbox

      Note:

      You must associate the user to a least one User Group, otherwise they are automatically associated to the UNASSIGNED group.

  4. Click Save

Editing a User

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the Login ID and the SilverWhere User Information will be shown

  4. Make the required change

  5. Click Save

Deleting a User

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the Login ID and click Delete User and confirm the deletion

    Note:

    You cannot delete a logged in user.

Loading an Image

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the Login ID and click Load Image

  4. Browse to the location where you have stored the image and select the image and click Open

  5. Click Save

Changing Password

  1. Select User Setup

  2. Enter search criteria and click Search

  3. In the search results, select the Login ID and click Change Password

  4. Enter the new password twice

  5. Click Save