Running the Batch Folio Process for Automatic Folio Settlement

1. From the OPERA Cloud Menu,, select Financials, select Cashiering, and then select Batch Folios.

2. Enter your cashier ID and PIN.

3. In the Folio Options section,:

   1. Select Auto Folio Settlement.

   2. Select a Folio Settlement Type. The options in the multi-selection field are configured for your property and enable you to settle folios for specific types of reservations.

   3. Select the check box to Use Days on Reservation or deselect the check box to specify the date or number of days since the last automatic settlement took place.

   4. Click Process All Auto Folio Reservations to process all reservations.

      1. In the Reservation Selection section, click Select.

   5. Click Search Auto Folio Reservations to search and select reservations.

      Note:

      A maximum of 999 reservations can be selected using this option.

   6. In the Reservation Selection section:

      1. Apply search filters to narrow your reservation search results and select one or more reservations for auto folio settlement.

         1. Open the Search panel to view search filters. To limit your search results to only checked out reservations with an open folio balance, select Checked Out for the Reservation Status and select the Open Balance option. Click Search.

            Note:

            For a reservation to appear in the search results using the Checked Out and Open Balance search filters, the reservation must already be checked out and it must have a pending balance. Also, the Payment Instructions on the reservation must have Post-Stay Charging and Auto Settle options selected.

         2. Select one or more reservations to automatically settle. You can select the check box in the table header to select all reservations.

         3. Click Select.

4. In the Reservation Selection section,

   1. apply search filters to narrow your reservation search results and select one or more reservations for auto folio settlement.

   2. Open the Search panel to view search filters. To limit your search results to only checked out reservations with an open folio balance, select Checked Out for the Reservation Status and select the Open Balance option. Click Search.

      Note:

      For a reservation to appear in the search results using the Checked Out and Open Balance search filters, the reservation must already be checked out and it must have a pending balance. Also, the Payment Instructions on the reservation must have Post-Stay Charging and Auto Settle options selected.

   3. Select one or more reservations to automatically settle. You can select the check box in the table header to select all reservations. When you have chosen all reservations to settle.

   4. Click Select.

5. In the Billing Options section, select the Payment Methods to automatically settle, and then select options:

   1. Enter a Minimum Window Balance to restrict the balance for which this process automatically settles. For example, if you want to settle all folios with a balance of $1000 or more, enter $1000 in this field.

   2. Include Credit Balance: Select to Include folio window and credit balance.

   3. Print Folio.: Select to generate a folio for each settlement processed.

6. Click the appropriate numbered boxes to select Windows to Settle, and optionally select any folio windows for which you want to transfer charges to window 8.

7. If needed, click Folio Style to apply a style to the selected folios, and then select a folio style from the list of available styles.

8. Click Generate Batch Folios to proceed.

9. Review the Auto Folio Settlement Summary, and click Print to print a report or OK to complete the automatic folio settlement process.