Posting Charges to an Event (Video Transcript)
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In this video, you will learn how to post charges to an event for a block.
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In OPERA Cloud go to Bookings, Events, and then select Event Posting.
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Now, I can click modify the search criteria, to enter the block id, the block name, or
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the event id to search for events.
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To view the events for this morning, I could enter a time, for example, if I enter 8am
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I would see all the events after 8am.
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In this example, I enter the block id to view all the events for the block, and then click
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search.
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The event search criteria displays at the top of the page.
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To post event charges, the events must have a posting master checked in, and the events
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must be in the actual status.
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I can select the transaction code magnifying glass to change the transaction code for the
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revenue charge.
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The available transaction codes depend on the property's configuration.
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The system administrator configures for revenue type mapping to determine which transaction
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codes are available based on the event type, space, catering value, or the revenue type.
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Next, I select the checkbox at the top of the list to select all of the revenue charges.
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And then click post, to post the charges to the event.
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Now, enter your cashiering id and pin, which is required to post charges to an event.
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And then click login.
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Now, I see the charges display in a green color, this indicates the charges are now
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posted to the event.
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Now, let's take a look at how to create a banquet check for the event.
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I select the check box next to the revenue amount and then, click the I Want to menu.
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Click banquet check, to create the Banquet check for this block.
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Now, if multiple accounts or contacts linked to the block, I can click either the bank
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account or the point of contact magnifying glass to select the relevant accounts that
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will print on the banquet check.
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I can select the checkbox, to break the page per day, include the PMS posting, or I can
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select to display the discount on the banquet check.
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I can also select the printing method, to display the revenue summary, or I can specify
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the currency that prints on the banquet check.
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Next, I can select to preview, email or to download the banquet check.
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In this example, I select preview.
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And then click process.
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Now, I see the banquet check I just created for this block.
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Click close to go back to the application.
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If the guest has a question about what's posted to their posting master account for the event,
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I can go to billing to see exactly what's posted to the guest folio.
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Let's take a look at how to review the guest's billing charges.
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In this example, I will go to the next event by clicking the event id.
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Then click the I want to menu, and click billing.
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Now, enter your cashiering id and PIN, and click Login.
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In billing, I can view the guest's charges on the folio.