Managing AR Credit Card Transfer

When the Consolidate Credit Cards OPERA Control is enabled, credit cards are automatically compressed and transferred by the End of Day Procedure. You cannot access this feature (from a separate session) while End of Day processing is running.

AR Credit Card Search Results

Running a search for credit card transactions provides the following information:

• Check box. Enables you to select a transaction.

• Date. The date the posting was created.

• Name. The name on the transaction.

• Folio No. The number assigned to the folio. This field is blank if the posting was made manually (no bill was generated) to a Billing screen window associated with an AR account.

• Fiscal Bill No. The fiscal bill number on the folio is available when the Fiscal Folio Printing OPERA Control is enabled.

• Amount. The amount of the transaction.

• Credit Card / Reference. The credit card number used in payment for this transaction. This is the same information as appears in the Reference field on the Billing screen.

• Expiry Date / Supplement. The expiration date for the credit card used in payment for this transaction. This is the same information as appears in the Supplement field on the Billing screen.

• Total Selected. As you select transactions, the total value of the selected transactions is displayed.

Transferring Credit Card Transactions to AR

1. From the Application menu, select Finance, select Accounts Receivable, and then select Credit Card Transfer.

2. If a login screen appears, enter your cashier sign-in and click Login.

   1. Select or confirm the Property.

   2. Select a Credit Card payment transaction code (that is linked to an AR account) from the list.

   3. Enter optional From Date or To Date of transactions you want to locate and click Search.

3. To select All Payments, click the page level vertical ellipsis and select Select All.

4. To select one or more transactions click the selection column for the transaction.

5. Click Transfer Credit Card(s).

Note:

Select a transaction to display the Invoice Supplement field where you can enter supplement text.

After the selected credit cards are compressed to an invoice and transferred to the AR account, the AR Credit List report auto-generates, detailing all credit card transactions compressed and transferred.

The selected transactions are removed from the AR Credit Cards screen as they have been compressed and transferred to their respective AR accounts.

After transfer, the consolidated credit card transactions for the debtor/merchant appear as an invoice in the Managing AR Invoice Payments page for the respective AR account.

The Viewing and Managing Invoice Details screen shows the individual credit card transactions included in the invoice.

To manually generate the AR Credit List Report

1. Click the page level vertical ellipsis and select Report.