View Room Availability for Blocks Using Group Rooms Control (Video Transcript)
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In this video, you will learn how to create a block and allocate rooms on
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the room and rate grid. Let's get started.
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First, I will create a new block. In Opera Cloud go to Bookings, select Blocks,
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and then select Manage Block. I click create block.
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I click the property magnifying glass and select a property from the list.
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Next, I click the account magnifying glass. To link a company, I enter the company name,
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and then click search. Now, I see a list of company accounts on the left,
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once I select an account any linked contacts display on the right.
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Or I can click the I want to menu to create a new company profile.
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In this example, I select an company account and then scroll down to select the account only.
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I update the default block name to company conference.
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Next. I complete the required fields. I click the market magnifying glass,
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to select the market from the list and then click select.
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Next, click the source magnifying glass and select the source from the list
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and then click select.
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Now, click the reservation type magnifying glass, select the reservation type from the list
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and then click select. I can scroll down to complete any additional
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room details or catering details for the block. In this example, the rate code is mandatory.
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I click the rate code magnifying glass to select a rate code from the list and then click select.
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Next, I click Yes, to automatically update the
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market and source code for the selected rate code.
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This property has the OPERA Cloud Sales and Event Management Premium Cloud Service active,
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so now I have the option to quickly setup the block room allocation by selecting a room pool,
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entering the number of rooms to allocate, and I can also enter a rate amount or define the
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cut off date or days. For the catering details,
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I must enter the number of event attendees. Next, I click save and go to room grid to
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manage the room allocation for this block. Now, I see the house availability per room type
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for the block dates and I also see there are zero rooms allocated to the block right now.
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If I click to expand the rates, I can see the pricing for 1-4 adults room occupancy display
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because I previously selected the rate code when creating this block.
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Now, to allocate rooms to this block, I click the actions menu,
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and then click Load Room Grid. I can specify the date range,
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or the days of the week, and the number of rooms per room type for the block.
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On the room grid options, I can specify the days of the week,
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the cut off date or the number of cut off days to release the rooms back to the inventory.
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Entering a cut off date means rooms not picked up with reservations by this date
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are returned to the house availability. Or I can enter a number of cutoff days,
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and instead of assigning one cut off date to release all available rooms for the block,
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defining the number of days for the Cutoff Days releases the rooms one night at a time.
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The cutoff days field is only available if the Cutoff Date field is empty.
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To add 5 standard rooms to the block, i select the checkbox for the standard room type
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and then add 5 to the number of rooms. And then click save and continue.
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Next, I select the deluxe room type and add 5 to the number of rooms,
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and click save and continue. And finally, I select the checkbox
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for the translation6 room type and then add 10 to the number of rooms.
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And click save. Now, I can see these
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rooms are allocated to the block. Let's take a look at how to add more
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rooms to the block. Go to the action menu,
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and click the load room grid option. Now, I can select the checkbox next to
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room type, I want to update. Next, I must select the checkbox to
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increase / decrease the number of rooms, and then add the number of rooms.
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If I want to decrease the number of rooms I would enter a negative number.
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In this example, I add 2 standard rooms and then click save.
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Now, I can see the standard room type increased by 2 rooms, from 5 to 7 rooms.
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I can also find the room and rate grid directly from the block.
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Next, I click the block name to go to the block.
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On the block, I can edit the details or I can go to the
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I want to menu to find actions related to this block.
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In this example, I click the option to go to the room and rate grid.
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To view or update the room allocation click manage.
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Now, click actions and then load room grid to make
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any more changes to the room allocation for this block.