Create Block Reservations Using the Rooming List (Video Transcript)

In this video, you will learn how to  create multiple reservations for a block  

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using the Rooming List options. Let's get started.  

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To add the reservations,  first, you must find the block,  

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in the open for pickup status. Go to Bookings, select Blocks,  

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and then select manage blocks. Next, click search.  

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Now, I can see the blocks open for  pick up in the status column.  

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Next to the block, click the I want to  menu and then click Rooming List.  

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There are two ways to add a list  of reservations to a block.  

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On the Rooming list screen, you can manually  enter the reservations using the Add rows option  

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or you can import a Rooming List file  with a complete list of reservations.  

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The reservations created or imported using  the rooming list option will use the block's  

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posting master reservation as a template. Now, I can click the Change Template option  

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to select a different posting  master reservation template  

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for the reservations created or imported. To create reservations for this block, I click add  

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rows to add a row for each new reservation. Now, I can enter the name for this reservation  

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and scroll to the right to add  any other reservation details.  

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The payment method is required  for each reservation.  

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In this example, I click  add payment information.  

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Next, I select a payment method  from the drop-down list.  

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And then click ok. Scroll left and right to  

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enter the required fields including the check in,  check out date and any additional details.  

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Click save. Now, the new reservation displays the  

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confirmation number in the first column. Let's look at how to import reservations  

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using a rooming list file. Here is an example rooming list .xls file.  

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You can use a .csv , .xls or .xlsx file. The following columns are required in the rooming  

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list file the line number, the first name, last  name, and the check in and check out dates.  

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You can update or add to the reservation  details after the reservations are imported.  

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To import a list of reservations,  click import rooming list.  

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Select Choose file, navigate to the rooming list  file on your computer, and then click Open.  

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Click Import file. To map the data in the file  

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to OPERA Cloud, select the column names  from corresponding drop-down lists.  

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In this example, I select the guest first and  last name, the arrival and departure dates,  

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the line number, the room type, and the number  of adults because these are the columns in  

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the RoomingList.xls file. Next, click Add Reservations.  

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Now, I see the list of  reservations I just imported.  

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I can make any changes to  these new reservations.  

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And then click Save. In this example,  

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I must borrow rooms from the house inventory.  

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And then click borrow. Now, I see the new reservations  

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for the block are imported with new  confirmation numbers to OPERA Cloud.