Viewing and Managing Invoice Details

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Search for the account.
In search results, locate and open the account by clicking the Balance amount due.

Note:
As an alternative, you can click the expand icon and then click the Invoices link on the account.
If a login screen appears, enter your cashier sign-in and click Login.
On the Invoices popup, click Manage.
From the Manage Account Invoices screen, select an invoice and click Manage Invoice Details.
Use Search to locate additional postings. Enter any of the following search criteria:
1. Date From/Date To. Displays the postings for a range of dates.
2. Transaction Code. Select to search for transaction codes to display postings.
3. Transaction Code Subgroup. Select to search for transaction code subgroups to display postings.
4. Check Number. Enter the check number to search for postings associated with that check.
5. Cashier. Select to search for postings made by cashier ID.
6. Supplement. Enter text to search for postings having that text in the Supplement field.
7. Reference. Enter text to search for postings having that text in the Reference field.

Generating a Folio

From the Manage Invoice Details screen, click View Folio to open the Report Destination dialog. Select any of the following:
1. Folio Style. Select a folio style.
2. View In Currency. Select a currency.
3. Folio Text. Enter folio text to output when generated.
4. Report Destination. Select Preview or other print/electronic options.

Postings Additional Charges to an Invoice

You can post additional charges to AR invoices when the No Modify Invoice and the Folio No Reprint OPERA Controls are inactive, and the invoice is not finalized.

On the Manage Invoice Details screen, select the vertical ellipsis, and select Post Charges.
If required, enter your cashier sign-in and click Login.
Complete the following:
1. Transaction Code. Enter or select the charge from the list.
2. Price. Enter the amount.
3. Quantity. Enter the quantity.
4. Supplement. Use this field for supplemental information about the charge.
5. Reference. Use this field for reference information for the charge.
6. Check Number. Enter a number if applicable.
7. Arrangement Code. Enter or select a folio arrange code (this field is enabled when Arrangement cashier control is active).
Click Post Charges.

Editing Postings

On the Manage Invoice Details screen, select a transaction, select the vertical ellipsis, and select Edit Posting.
If required, enter your cashier sign-in and click Login.
Update or add text in the Supplement field.
Update or add text in the Reference field.
Enter a check number.
Click Save Transaction.

Posting Adjustments to an Invoice

After posting transactions, you can make the following changes using the Post Adjustments feature:

Adjust postings made on or before the current business date.
Make a flat-amount or a percentage change to invoice transactions based on transaction codes/routing codes and date range.

You can post adjustments to AR invoices when the No Modify Invoice and the Folio No Reprint OPERA Controls are inactive. The AR Invoice Adjustment Period AR OPERA Control determines the period after the invoice date that an invoice can be adjusted. The Adjust action is unavailable if there are no charges on the invoice remaining open to adjustment or when the invoice is finalized.

On the Manage Invoice Details screen, select a transaction, select the vertical ellipsis, and select Post Adjustments.
If required, enter your cashier sign-in and click Login.
Make the following adjustments:
1. Amount/Percentage. Select the Amount option button to adjust all selected transactions by the same fixed amount. Select the Percentage option button to adjust all selected transactions by the same fixed percentage
2. Amount. Enter the amount or percentage to adjust.
3. Reason. Select an adjustment reason from the list.
4. Reason Text. Update or enter reason text as needed.
Click Process Adjustments.