Prerequisites for Financials

This chapter of the OPERA Cloud User Guide lists the prerequisites for Financials menu.

• Prerequisites for Accounts Receivables
  
• Prerequisites for Accounts Receivables Fixed Charges
  
• Prerequisites for Accounts Receivable Traces
  
• Prerequisites for Viewing and Managing Invoice Details
  
• Prerequisites for Transferring Invoice Charges
  
• Prerequisites for Finalizing Invoices
  
• Prerequisites for Comp AR Accounts
  
• Prerequisites for Credit Bills for Folios
  
• Prerequisites for Debit Bills for Folios
  
• Prerequisites for Generating a ProForma Invoice
  
• Prerequisites for Redeem Prepaid (Gift) Cards
  
• Prerequisites for Posting a Comp Redemption
  
• Prerequisites for Adjusting Custom Charges
  
• Prerequisites for Posting Service Recovery Adjustment Charges
  
• Prerequisites for Void Folios
  
• Prerequisites for Managing Package Allowances and Charges
  
• Prerequisites for Managing Prepaid (Gift) Cards
  
• Prerequisites for Auto Folio Settlement
  
• Prerequisites for Currency Exchange
  
• Prerequisites for Managing Global Membership Exchange Rates
  
• Prerequisites for Charging Purchases Using Post It
  
• Prerequisites for Sending Fiscal Commands
  
• Prerequisites for Sending Failed Fiscal Payloads
  
• Prerequisite for Managing Commissions
  
• Prerequisites for Internal Charge Numbers
  
• Prerequisites for Comp Accounting
  
• Prerequisites for Comp Posting Journal
  
• Prerequisites for Comp Routing Instructions
  
• Prerequisites for Comp Requests
  
• Prerequisites for Player Snapshot
  
• Prerequisites for Player Statistics
  
• Prerequisites for Working with Comp Windows
  
• Prerequisites for Settling and Printing Comp Folios
  
• Prerequisites for Income Audit
  
• Prerequisites for Viewing the Billing Summary
  
• Prerequisites for End of Day
  

Prerequisites for Accounts Receivables

OPERA Controls

Group: Cashiering

Functions: Accounts Receivables

OPERA Cloud Tasks

Group: Financials

Table 6-1 Manage Accounts Receivables Account Setup

Manage Accounts Receivables	Account Setup	New/Edit Setup Delete Setup
	Aging	N/A
	Fixed Charges	New/Edit Fixed Charges Delete Fixed Charges
	Future And Past Stay	N/A
	Notes	New/Edit Notes Delete Notes
	Reminders	N/A
	Statements	N/A
	Invoices	Manage Invoices
	Traces	New/Edit Traces Delete Traces
	Year View	N/A
	Override Credit Limit	N/A

Prerequisites for Accounts Receivables Fixed Charges

OPERA Controls

Group: Accounts Receivables

Functions: Fixed Charges

OPERA Cloud Tasks

Group: Bookings

Reservation Management: Fixed Charges

• New/Edit Fixed Charges

• Delete Fixed Charges

Prerequisites for Accounts Receivable Traces

OPERA Controls

Group: Accounts Receivables

Functions: Traces

OPERA Cloud Tasks

Group: Financials

Manage Accounts Receivables: Traces

• New/Edit Traces

• Delete Traces

Prerequisites for Viewing and Managing Invoice Details

OPERA Controls

Group: Account Receivables

Parameters: No Modify Invoice

Group: Cashiering

Parameters: Folio No Reprint

Prerequisites for Transferring Invoice Charges

OPERA Controls

Group: Account Receivables

Parameters:

• Charges Transfer

• No Modify Invoice

Group: Cashiering

Parameters: Folio No Reprint

Prerequisites for Finalizing Invoices

OPERA Controls

Group: Accounts Receivables

Parameters: Invoice Finalize Date

Prerequisites for Comp AR Accounts

License/Subscription

Oracle Hospitality OPERA Comp Accounting Cloud Service

Or

Oracle Hospitality OPERA Cloud Service Casino and Gaming Management

OPERA Controls

Group: Comp Accounting

Settings: Authorizer AR Type

Prerequisites for Credit Bills for Folios

OPERA Controls

Group: Cashiering

Function: Credit Bills

Parameter:

• Credit Bills can only be created from Folio History

• Allow Credit Bill for Credit Bill Folios

• Check for Credit Bill Folio on Settlement

• No Credit Bill on Conversion Folio Types

Setting:

• Same Day Credit Bills

• Maximum Credit Days For Individuals

• Maximum Credit Days For Non-Individuals

Prerequisites for Debit Bills for Folios

OPERA Controls

Group: Cashiering

Parameters: Debit Folios

Prerequisites for Generating a ProForma Invoice

OPERA Controls

Group: Cashiering

Parameters: Generate Proforma Invoice

Prerequisites for Redeem Prepaid (Gift) Cards

License / Subscriptions

Stored Value System (SVS) - Oracle Hospitality OPERA Property Level Interface Cloud Service

OPERA Cloud Tasks

Group: Financials

Tasks: Manage Financial Postings

• Reverse Redemption 

Prerequisites for Posting a Comp Redemption

OPERA Controls

Group: Comp Accounting

Settings: Default PTS Membership Type

OPERA Cloud Tasks

Tasks required for posting a comp redemption:

Group: Financials

Tasks: Manage Financial Postings

• Reverse Redemption

Prerequisites for Adjusting Custom Charges

OPERA Controls

Group: Cashiering

Parameters: Custom Charges

OPERA Cloud Tasks

Financials Manage Financial Postings

• Adjust Custom Charge

Prerequisites for Posting Service Recovery Adjustment Charges

OPERA Controls

Group: Cashiering

Parameters: Service Recovery Adjustment

OPERA Cloud Tasks

Group: Financials

Tasks: Manage Financial Postings

• Post Service Recovery Adjustment

Prerequisites for Void Folios

OPERA Controls

Group: Cashiering

Parameters: Void Folios

OPERA Cloud Tasks

Group: Financials

Tasks: Void Folio

Prerequisites for Managing Package Allowances and Charges

OPERA Controls

Group: Rate Management

Functions: Advanced Packages

Prerequisites for Managing Prepaid (Gift) Cards

License / Subscriptions

Stored Value System (SVS)- Oracle Hospitality OPERA Property Level Interface Cloud Service

OPERA Controls

Group: Cashiering

Parameter: Prepaid Cards

Setting: Prepaid Card Purchase Transaction Code

OPERA Cloud Tasks

Financials

Tasks:

Cashiering Workspace

• Prepaid Cards

  • Manage Prepaid Cards

• Manage Financial Postings

• Reverse Redemption

Prerequisites for Auto Folio Settlement

OPERA Controls

Group: Cashiering

Functions: Auto Settlement Rules (Auto Folio Settlement)

Parameters:

• Prompt Payment Screen for Auto Folio Settlements

• Auto Settlement to be performed during End of Day

  • End of Day Auto Folio Settlement Types

  • Billing Windows to Process during End of Day

• Transfer Charges to Window 8 (EOD Settlement)

• Default Auto Settlement on Reservation

  • Auto Folio Settlement Preference
  • Default Folio Style
  • Payment Method
  • Settle Every X Days since last auto settlement days

Settings:

• Address Check for Folio Generation

• Address Check Payment Methods

OPERA Cloud Tasks

Group: Financials

• (Generate) Batch Folios

Prerequisites for Currency Exchange

OPERA Controls

Group: Cashiering

Functions: Foreign Currency Codes

Parameters: Sell Currency

OPERA Cloud Tasks

Group: Financials

Cashiering Workspace

• Currency Exchange Calculator

• Currency Exchange Rates

  • Manage Currency Exchange Rates

  • Delete Past Exchange Rates

Prerequisites for Managing Global Membership Exchange Rates

Licenses / Subscriptions

Oracle Hospitality OPERA Cloud Service, Loyalty

OPERA Controls

Group: Cashiering

Function: Foreign Currency Codes

OPERA Cloud Tasks

Group: Cashiering

Tasks: Cashiering Workspace

• Manage Membership Global Exchange Rates

• Delete Past Membership Global Exchange Rates

Prerequisites for Charging Purchases Using Post It

OPERA Controls

Functions:

• Post It

• Articles

OPERA Cloud Tasks

Group: Financials

Tasks: Cashiering Workspace

• Post It

• Fast Postings

• Post a Negative Post It Article

• Charge to Room (Post It)

Prerequisites for Sending Fiscal Commands

OPERA Controls

Group: Cashiering

Parameters: Fiscal Folio Printing

Settings: Fiscal Commands

OPERA Cloud Tasks

Group: Financials

• Cashiering Workspace

• Send Fiscal Commands

Prerequisites for Sending Failed Fiscal Payloads

Integrations

OFIS

OPERA Controls

Group: Cashiering

Function: Fiscal Folio Printing

OPERA Cloud Tasks

Group: Financials

Tasks: Fiscal Payloads

Prerequisite for Managing Commissions

OPERA Cloud Tasks

Table 6-2 Manage Commissions

Manage Commissions	Tasks
	Attach/Detach Reservations Hold Release Payment Payment Activity Manage Checks Discard Checks Reprint Checks Reservation Search

Prerequisites for Internal Charge Numbers

• For an internal charge number to be generated for a reservation, the Create Internal Charge Number parameter must be set to On.

• Reservations must be active (that is, the status must be Advanced Checked In or Checked In) to be located in the system when a third-party inquiry is made, or otherwise fit any Pre and Post Stay Charging rules. A room number does not need to be assigned for a reservation to be considered active.

• If postings are made outside of the OPERA system, any third-party point of sale systems such as restaurants, gift shops, and theme parks must be integrated and configured to work with the OPERA system.

Prerequisites for Comp Accounting

Licenses / Subscriptions

Oracle Hospitality OPERA Comp Accounting Cloud Service

Or

Oracle Hospitality OPERA Cloud Service Casino and Gaming Management

Prerequisites for Comp Posting Journal

Licenses / Subscriptions

Oracle Hospitality OPERA Comp Accounting Cloud Service

OPERA Controls

Group: Comp Accounting

Parameters:

• Comp Transaction Status

• Comp Accounting Integration Service

OPERA Cloud Tasks

Group : Financials

Comp Accounting Workspace:

• Comp Posting Journal

• Update Approval Status

Prerequisites for Comp Routing Instructions

OPERA Controls

Group: Cashiering

Functions: Routing

Parameters:

• Refresh Room Routing

• Allow Routing of Tax Transactions

• Exclude Deposit from Authorization based on Routing

• Exclude Rate from Authorization based on Routing

Functions: Routing Limits

Group: Comp Accounting

Functions: Comp Request

OPERA Cloud Tasks

Group: Bookings

Reservation Management

• New/Edit Routing Instructions

• Delete Routing Instructions

• Decline Comp Requests

• Delete Comp Requests

• Delete Comp Routing from other Authorizers

• Add Comp Routing Instructions

• Approve Comp Requests

Prerequisites for Comp Requests

OPERA Controls

Group: Comp Accounting

Functions: Comp Request

OPERA Cloud Tasks

Group: Bookings

Reservation Management

• Decline Comp Requests

• Delete Comp Requests

• Approve Comp Requests

Prerequisites for Player Snapshot

Licenses / Subscriptions

Oracle Hospitality OPERA Comp Accounting Cloud Service

OPERA Controls

Group: Comp Accounting

Settings: Default PTS Membership Type

OPERA Cloud Tasks

Group: Financials

Comp Accounting Workspace: Player Snapshot

Prerequisites for Player Statistics

OPERA Controls

Group: Comp Accounting

Parameters: Player Statistics

Functions: Comp Request

OPERA Cloud Tasks

Group: Financial

Tasks: Player Statistics

Prerequisites for Working with Comp Windows

OPERA Cloud Tasks

Group: Financials

Comp Accounting Workspace:

• Access Comp Windows

• Edit Price Quantity Comp No Approval

• Edit Price Quantity Comp With Approval

• Transfer Posting Comp No Approval

Prerequisites for Settling and Printing Comp Folios

OPERA Controls

Group: Comp Accounting

Settings: Print Comp Folio

Functions: Auto Settle Comp Folio

Prerequisites for Income Audit

OPERA Controls

Group: End of Day

Functions: Income Audit 

Parameters: Income Audit Cashier Setting

OPERA Cloud Tasks

Tasks: Manage Income Audit

Prerequisites for Viewing the Billing Summary

OPERA Controls

Group: Profile

Functions: Profile Revenue Buckets

Prerequisites for End of Day

OPERA Cloud Tasks

Group: Financials

Tasks: End Of Day

• Manage End Of Day

• Override Mandatory Check In of Pseudo Rooms

• End of Day Reports

• Automatic Cashier Closure