Using Block Room List Import
Note:
For optimal performance it is recommended to limit an XLS / XLSX file to a maximum of 1,000 records.Ensure the block has available rooms and that the block is in a status that allows for pickup, click View Room/Rate Grid to view the available rooms in the block.
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Files must be in Microsoft Excel .xls or .xlsx formats.
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Begin each column with headings at cell A1. Upon import, the spreadsheet's column headings map to corresponding rooming list field names.
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Only columns with data import.
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Only mapped columns import.
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The following columns are mandatory:
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Last name
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First name (Initial)
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Room Type
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Email Type if an email address is supplied.
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ID Type if an ID Number is supplied.
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Rate Code if the Rate Code Mandatory Block Header OPERA Control is active.
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Create columns for Line and Sharer and reference the line number of the row for the first (primary) reservation in the Sharer column of the secondary reservation(s).
Figure 3-1 Rooming List Spreadsheet
Figure 3-2 Field Mapping
Importing and Mapping a Rooming List File
When importing a rooming list, OPERA Cloud attempts to map the spreadsheet columns to their corresponding rooming list fields.
If a column does not map, you can manually map the column.
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The Map Columns section shows the Rooming List fields.
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The drop-down lists next to the fields show the column headers from the spreadsheet.
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The Preview pane shows the columns ready to import.
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From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.
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Enter search criteria and click Search.
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Select the block in the search result, click I Want To... and then click Rooming List.
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Click Import Rooming List.
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Click Choose File and browse folders and select the Microsoft Excel .xls or .xlsx file, and click Open.
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Click Import File.
Note:
If you need to re-import a corrected data file, click Clear and repeat the Choose File and Import File steps. -
The Map Columns panel expand:
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If there are data errors to be corrected in the data file an X displays in the column with the error in the preview panel. The rooming list import process is halted until errors are corrected.
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Click next to a field in the Mapping panel to view a list of values for a specific field - ensure values in data file match the configuration.
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Click the list button below a field you need to map to data file column.
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Select the column name that corresponds to field.
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In the Preview panel click Refresh. The spreadsheet data populates the column in the import preview pane.
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Review the mapped columns and make any adjustments.
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Click Add Reservations.
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The imported reservations are added to the Rooming List page.
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Update reservations with any additional details. For more information, see Creating Block Reservation Using the Rooming List.
Parent topic: Creating Block Reservation Using the Rooming List