Pro Forma Invoice Generates Report (Rep_Proforma

The Pro Forma Invoice Generates Report details guest rooms, all catering packages, events, and resources booked on a block in a billing format. Apart from the event and resource descriptions, the number of units booked, the price per unit, and the total price are printed in a list format. It can provide a sub-total and page break per day and can also be printed for single events.

Note:

This report is only available for properties with the Oracle Hospitality OPERA Cloud Service, Sales and Event Management Standard Edition or the Oracle Hospitality OPERA Cloud Service, Sales and Event Management Premium Edition active.

Note:

The text labels in this report can be translated into additional languages. For more information, see Configuring Stationery Custom Message Texts

Selection Criteria

Property: Select the property for which the report should be printed.
Event Date From: Enter the event start date.
Event Date To: Enter the event end date.
Arrival Date From: Enter the booking’s arrival from date.
Arrival Date To: Enter printing the booking’s arrival to date.
Departure Date From: Enter the booking’s departure from date.
Departure Date To: Enter the booking’s departure to date.
Business Block: The block name.
Block Status: Allows the inclusion of only blocks on the defined status.
Event: Allows for the selection of specific events to be included in the report. When the event is Actual (ACT), only the Billed or Actual Revenues print on the report.
Event Status: Allows the inclusion of only bookings on the defined status. Lost or canceled events can be excluded from printing using this filter.
Package ID: This filter allows for the selection of only packages for which to print the Pro Forma Invoice without the inclusion of non-package events. The filter cannot be used in conjunction with the Event filter and vice versa.
Print Account: Print Account defaults to the Account marked as PT for the Business Block from the Name Select screen. If a different Account should be printed on the Banquet Event Order (BEO), select the list to select another Account already linked to the business block.
Print Contract: Print Contact defaults to the contact marked as PT for the block from the Name Select screen. If a different contact should be printed on the Banquet Event Order (BEO), select the list to select another Contact already linked to the business block.
Address Format: This option allows the selection of a configured address format other than the sales office default. It works in conjunction with the selected Address Type.
Address Type: This option will allow the selection of an address type other than the primary address of the attached account.

Rooms and Event Details:

Print Guest Rooms: When selected, the report output displays rooms booked. If Room Pools are configured, the report shows the room amounts by Room Pools by default. If Room Pools are not configured, the report shows the room amounts by Room Types. If selected, the report output prints the Room Pools/Room Types per day and prints rates in the selected currency. The rates will be net, including the packages.
Print Event Details: When left unchecked, the details of the event (Menus, Items, Function Space) will not print in the report. It is recommended that this option be left unchecked when the event is in an Actual status and the Billed Revenue is updated at the event level.
Display Discounts: Select this check box to display the discounted percentage and discounted price of a Resource: Space, Menu, or Item. The original price also displays for comparison. A summary at the end of the report displays the 'Total Discount xxx.xx' for all resources. This informs guests of how much they saved.
Print Generates With Each Item: This check box is available only if Print Summary is selected. If selected, then all generates for both events and guest rooms are combined into one line item in the Summary, Inclusive Generates or Exclusive Generates. If there are both inclusive and exclusive generates, then two lines will print, one reading Inclusive Generates and one reading Exclusive Generates. If Print Generates Combined is not selected and Print Summary is selected, the generates should be included in the Summary section summarized by transaction code description.
Print Summary: If checked, a summary per configured revenue type prints in between the detailed breakdown and the final totals of the report. The summary is per day if the Page Break per Day flag is checked, otherwise the summary is done for the whole booking. Any package revenues are not split into the internally configured revenue types. Instead, a virtual revenue type called Package Revenue appears in the summary section that shows all revenue generated from catering packages.
Print Generates Combined: This check box is available only if Print Summary is selected. If selected, then all generates are combined into one line item in the Summary, Inclusive Generates or Exclusive Generates. If there are both inclusive and exclusive generates, then two lines will print, one reading Inclusive Generates and one reading Exclusive Generates. If Print Generates Combined is not selected and Print Summary is selected, the generates should be included in the Summary section summarized by transaction code description.

Report Data

Print Date: When this option is selected, the date the report is run prints in the bottom left-hand corner of the report.
Print Time: When this option is selected, the time the report is run prints in the bottom left-hand corner of the report.
Print Page Break Per Day: This inserts a page break per day with a total calculation (including tax and service charge calculation) for each day per booking for bookings that span several days of catering events. No deposit information is considered when selecting to print the report with the flag checked; this is because deposits are not stay date specific, and it is not possible to determine the date against which the posted catering deposits would need to be offset.
Print Deposit: Select one of the following check box options to print their associated deposits: Catering, Rooms, Unallocated, or All.
Currency: Select the currency to use for printing revenues.