OPERA Controls — Events

Table 11-32 OPERA Controls — Events Functions

FUNCTION	RELATED FUNCTION / PARAMETER / SETTING	DESCRIPTION
ALTERNATE SPACE [ALTERNATE_SPACE]		When enabled, a function space can be configured to require an alternate space as a back-up, whenever the function space is selected for an Event. A typical use case for this functionality is for outside function space that requires a back-up in the event of inclement weather. When the space requiring an alternate space is selected for an event, you are prompted and required to select an additional space(s). When an alternate space(s) is assigned, an additional event(s) is automatically created to reserve the alternate space(s) for the same date and times as the original event.
	UPDATE ALTERNATE MASTER EVENT STATUS [ACTUALIZE_ALTERNATE_MASTER]	When active, the status for the primary event will be changed to Actual when the process to update event status is activated via the Scheduled Time to Update Event Status to Actual setting. This will release the Alternate Space being held as a backup.
	ALTERNATE SPACE EVENT NAME SETTING [ALTERNATE_SPACE_EVENT_NAME]	Default name for an event in an Alternate Space.
CATERING PACKAGES [EVENT_PACKAGES]		Activate Catering Packages Functionality. Note: Adding this complimentary feature will not affect the subscription-based function count.
	COMBINE PACKAGE EVENTS IN BEO [COMBINE_PACKAGE_EVENTS_IN_BEO]	When active, a Print Package Events Combined check box is enabled in BEO report parameters. When the check box is selected the attendee count for package events with the same Block ID, Event Name, Event Type, Event Dates, Event Status, Event Times and Function Space are summed to output a total number of attendees.
	EXCLUDE SPACE FROM PACKAGE [EXCLUDE_SPACE_FROM_EVENT_PACKAGES]	When active, the checkbox for Include Space in Package will be unchecked by default allowing the space to be charged separately from the package price.
CATERING EVENTS [CATERING_EVENTS]		Enables the ability to schedule an event and block a function space for a specific date and time. Events can be reserved in non-deduct or deduct status. (Enabled on activation of OPERA Cloud Sales & Event Management Essentials, Standard or Premium subscription).
EVENT POSTING EVENT_POSTING]		Enables the ability to post the actual charges for an event directly to the posting master account for the related block.
	DEFAULT CATERING FOLIO STYLE [DEFAULT_CATERING_FOLIO_STYLE]	The Folio Style is automatically used when generating a Folio for Catering.
	UPDATE CHECK NUMBER WITH EVENT ID [UPDATE_CHECK_NUMBER_WITH_EVENT_ID]	Populate the Check Number field with the Event ID in Event Posting.
EVENT RESOURCES [EVENT_RESOURCES]		Enables the ability configure menus and inventory items and attach them to catering events. These event resources are used to build the details of the event and produce the Banquet Event Order. (Enabled on activation of OPERA Cloud Sales & Event Management Essentials, Standard or Premium subscription).
	EVENT REVENUE ACTUALIZATION [EVENT_EDIT_ACTUALS]	Setting determines whether catering revenue is tracked at the event or resource level.
	CUSTOM RESOURCES [CUSTOM_RESOURCES]	Provides the ability to create custom menu items and items from the Manage Resource screen.
	QUICK INSERT [QUICK_INSERT]	Enables the ability to add Menus and Items via a configured code.
	RESOURCE DISCOUNT [RESOURCE_DISCOUNT]	When active, from the block a discount percentage can be applied to all menus and any items marked as discountable.
EVENT TEMPLATES [EVENT_TEMPLATES]		Enables the ability to create a collection of events and their associated menus, inventory items, and function space. These events are configured together to allow for quickly adding them to a block in one action. Once added to a block, they function as independent events with their own individual pricing.
EVENT WAITLIST [EVENT_WAITLIST]		Enables the ability to reserve function space already reserved for another block in a deduct from inventory status. These events are put on a waitlist in the order they have been created, but that order can be manually updated. If the function space becomes available, the waitlisted event with the first priority will automatically come off the waitlist and be moved to a deduct from inventory status.
	WAITLIST ACTIVITY TYPE [WAITLIST_ACTIVITY_TYPE]	This activity type is used to notify a user that an event, which was waitlisted, has been assigned to a function space.
FORECAST EVENT REVENUE [FORECAST_EVENT_REVENUE]		Enables you to configure default revenue forecasts by date and revenue types.
	ADVANCED EVENT FORECAST HANDLING [ENHANCED_EVENT_FORECAST_HANDLING]	When enabled, the revenue forecast can also include Market Code. If the control for Booking Type is active, Booking Type will also be available.
	CONSUMPTION MENU FORECASTING [CONSUMPTION_MENU_FORECASTING]	Allows for a Menu Price to be added to a Consumption Menu in Menu Configuration and when editing a Menu that has been attached to an Event.
	COPY FORECAST FIGURES [COPY_FORECAST_FIGURES]	Copy Event Forecast Figures when copying an Event.
	USE FORECAST REVENUE [USE_FORECAST_VALUE_ONLY]	The On the Books Revenue calculation will use the forecasted revenue until "Use Forecast Revenue" checkbox is unchecked.
GUEST ROOM AS MEETING ROOM [GUESTROOM_AS_MEETINGROOM]		When active, catering events can be booked in guest rooms that are configured for events. The Meeting checkbox will be available for room types configured as physical rooms, allowing a property to identify the room types that can be utilized for catering events. In Room configuration, when the room is associated to a Room Type marked for meetings, a new checkbox for Events will be available for selection. When this checkbox is selected, the user will be able to configure the room to be used for events by adding setup styles, rental codes, and additional information. When an event is booked in a guest room, a reservation will automatically be created to ensure that the room cannot be booked by another guest. The arrival and departure dates will be determined by the start and end time of the event and the values in the setting for Event Start Time Rooms and Event End Time Rooms.
	EVENT START TIME ROOMS [EVENT_START_TIME_ROOMS]	Rooms will be deducted from inventory the previous day for Events starting prior to this time
	EVENT END TIME ROOMS [EVENT_END_TIME_ROOMS]	Rooms will be deducted from inventory the following day for Events ending after this time.
ITEM TEMPLATES [ITEM_TEMPLATES]		Enables the ability to configure groupings of items commonly sold together, regardless of their item class. When an item template is selected for an event, all items are added along with their respective pricing.
MULTI CHOICE MENUS [MULTI_CHOICE_MENUS]		Enables the ability to configure a menu where the guest has the ability to choose from several options which menu items will be included in the menu.
MULTI EDIT EVENTS [MULTI_EDIT_EVENTS]		Enables the ability to select and edit multiple events in a single process.
QUICK EVENT [QUICK_EVENT]		Enables the ability to create a new event and auto-create a block simultaneously
	QUICK EVENT BOOKING TYPE [QUICK_EVENT_BOOKING_TYPE]	Default Business Block Type for Quick Event Creation
	QUICK EVENT MARKET CODE [QUICK_EVENT_MARKET]	Default Business Block Market Code for Quick Event Creation
	QUICK EVENT RATE CODE [QUICK_EVENT_RATE_CODE]	Default Business Block Rate Code for Quick Event Creation
	QUICK EVENT SOURCE CODE [QUICK_EVENT_SOURCE]	Default Business Block Source Code for Quick Event Creation
	QUICK EVENT DEFAULT RES TYPE [DEFAULT_RESTYPE_DEDUCT]	Default Reservation Type for Quick Event Creation. The values listed here are based on the status selected in the parameter setting 'Default New Block Status'.
SIMPLE EVENTS [DIARY]		Activates Simple Catering Events and Function Diary functionality in OPERA Cloud PMS. With Simple Events, you can schedule events for a specific date and time, specify the number of attendees, event type , setup style and assign a function space. Event notes can be added to track the various resource requirements for the event. Simple Events then appear in the Function Diary. For more information, see Simple Events. Note: The Simple Events function is not available when the Oracle Hospitality OPERA Cloud Service, Sales and Event Management Standard Edition or Oracle Hospitality OPERA Cloud Service, Sales and Event Management Premium Edition is active.
SUB EVENTS [SUB_EVENTS_ACTIVE]		Enables the ability to create events that are linked to other events, either in the same function space or a different space. These events can then be printed together on Banquet Event Orders to illustrate their connected nature.
	DEFAULT SUB EVENT RATE CODE [DEFAULT_SUB_EVENT_RATE_CODE]	Default Sub Event Rate Code.

Table 11-33 OPERA Controls — Events Parameters

PARAMETER	RELATED FUNCTION / PARAMETER / SETTING	DESCRIPTION
ADVANCED FUNCTION SPACE HANDLING [ENHANCED_FUNCTION_SPACE_HANDLING]		When active, function space can be configured as a Combo room or mark as a Shareable Space.  Additionally, rental codes can be configured and associated to function space to set a default prices for room rental.
	BOOK SHAREABLE SPACE AS EXCLUSIVE [SHARED_FUNCTION_SPACE]	When enabled, users are able to override the shareable functionality and reserve the space for a single event.
	EXCLUDE EVENT FROM FORECAST BASED ON FUNCTION SPACE  [EXCLUDE_EVENT_FROM_FORECAST]	When active, enables the ability to identify function spaces for which booked events should be excluded from forecast reporting by default.
	DEFAULT SPACE REVENUE TYPE [DEFAULT_SPACE_REVENUETYPE]	Defines the default revenue type that will populate when configuring rental amounts for function space.
CATERING MEAL PERIODS [CATERING_MEALTYPES]		Provides the ability to configure meal periods and link event types to a specific meal period for reporting purposes.
COPY EVENT NOTES [COPY_EVENT_NOTES]		Copy Event Notes when copying an Event.
COPY FORECAST FIGURES [COPY_FORECAST_FIGURES]		Copy Event Forecast Figures when copying an Event.
COPY RESOURCE NOTES [COPY_RESOURCE_NOTES]		Copy Resource Notes when copying a Resource.
EXTERNAL URL [EXTERNAL_URL]		Enable an updatable URL field in Event Overview. Once saved, a hyperlink displays to open the link in a browser tab.
ITEM INVENTORY WARNING [ITEM_INVENTORY_WARNING]		Show Inventory Warnings for Items.
KEEP EVENT DETAILS ON TYPE CHANGE [KEEP_EVENT_DETAILS_ON_TYPE_CHANGE]		Keep Event Details as they are when the event type is changed.
MENU ITEM DEMAND [MENU_ITEM_DEMAND_FACTOR]		Expose demand factor on menu items when configuring menus.
RESOURCE COST [RESOURCE_COST]		Expose cost fields for catering resources.
WARN WHEN SPACE BOOKED [WARN_WHEN_SPACE_BOOKED_NONDEDUCT]		User will receive a warning message indicating the space is booked by another event.

Table 11-34 OPERA Controls — Events Settings

SETTING	DESCRIPTION
CATERING REVENUE PRICE TYPE [CATERING_REVENUE_PRICE_TYPE]	Defines whether Catering Revenue Prices are entered as Gross or Net Values. The setting is referenced when generating the Daily Forecast Report.
MEASUREMENT [MEASUREMENT]	Specifies the measurement system used for the function space. Valid values: METRIC IMPERIAL
NO SPACE WARNING IN EVENT SEARCH [WARN_NO_SPACE_EVENT_SEARCH]	Status for which users will be warned that one or more events exist that do not have space assigned. The message will only appear when the search criteria includes Block ID. Valid values: Multi-select from the configured status codes.
SCHEDULED TIME TO UPDATE EVENT STATUS TO ACTUAL [SCHEDULED_TIME_UPDATE_EVENT_STATUS]	Activates a background process to run within 30 minutes of the specified time to automatically change the event status to Actual for qualifying events. Events which are in a status that can be updated to Actual and are on the current date will be updated.