Configuring Commission Codes

Adding Flat Amount Commission Codes

Flat amount commission is based on nights or stay.

From the Administration menu, select Financial, select Commission Management, and then select Commission Codes.
Click New and complete the following:
1. Property : Enter or select the property.
2. Code: Enter an alphanumeric code to identify the commission code.
3. Description: Enter a description for the commission code.
4. Sequence: Enter a sequence to determine the position of the commission code in lists. Commission codes without a sequence number appear in alphabetical order following codes that have a number assigned.
5. Hold: Select a Hold status if you want the commission payment held for review prior to payment:
  1. Always: The commission detail record always has the Hold status (H) selected. Commission detail records with this status are not processed for payment until the hold is released.
  2. Accounts Receivables: The commission detail record has the Hold status (H) selected if the direct bill transaction code (defined by the Cashiering > AR Settlement Trn Code application setting) is associated with any of the folios generated by the reservation. The commission detail record also has the AR status (A) selected. AR status means the associated commission is used to offset the agent/source AR account. When records identified for AR are processed, they are removed from the list of commission details without creating a check or an EFT payment record. The Payment Activity record shows the AR status.
  3. Prepaid: The commission detail record has the Hold status (H) selected if pre-paid commission payment (selected in the Default Prepaid Commission Trn Code OPERA Control) is associated with any of the folios generated by the reservation. The commission detail record also has the Prepaid status (P) selected. Prepaid status means that all or part of the commission is prepaid. The prepaid amount is automatically deducted from the commission payment when the commissions detail record is processed. The Payment Activity record shows the Prepaid status.
6. Based On: Select Reservation.
7. Amount: Enter a flat amount of commission to be paid.
8. Calculation rule.
  1. Per Night: Commission amount is calculated per night of the reservation based on the Amount value multiplied by the number of nights.
  2. Per Stay: Commission amount is calculated for the entire stay based on the Amount value.
9. Tax: Enter the tax percentage if the commission payment is taxed. The tax on a commission is automatically calculated during commission processing when the Auto Calculate VAT OPERA Control is active.
10. Click Save.

Adding Revenue Percentage Commission Codes

Revenue based commission is based on selected sales charges posted to the reservation account. A different rate of commission can be paid for weekdays and weekends.

From the Administration menu, select Financial, select Commission Management, and then select Commission Codes.
Click New and complete the following:
1. Property : Enter or select the property.
2. Code: Enter an alphanumeric code to identify the commission code.
3. Description: Enter a description for the commission code.
4. Sequence: Enter a sequence to determine the position of the commission code in lists. Commission codes without a sequence number appear in alphabetical order following codes that have a number assigned.
5. Hold: Select a Hold status if you want the commission payment held for review prior to payment:
  1. Always: The commission detail record always has the Hold status (H) selected. Commission detail records with this status are not processed for payment until the hold is released.
  2. Accounts Receivables: The commission detail record has the Hold status (H) selected if the direct bill transaction code (defined by the Cashiering>AR Settlement Trn Code application setting) is associated with any of the folios generated by the reservation. The commission detail record also has the AR status (A) selected. AR status means the associated commission is used to offset the agent/source AR account. When records identified for AR are processed, they are removed from the list of commission details without creating a check or an EFT payment record. The Payment Activity record shows the AR status.
  3. Prepaid: The commission detail record has a Hold status (H) if pre-paid commission payment (selected in the Default Prepaid Commission Trn Code OPERA Control) is associated with any of the folios generated by the reservation. The commission detail record also has the Prepaid status (P) selected. Prepaid status means that all or part of the commission is prepaid. The prepaid amount is automatically deducted from the commission payment when the commissions detail record is processed. The Payment Activity record shows the Prepaid status.
6. Based On: Select Revenue.
7. Tax: Enter the tax percentage if the commission payment is taxed. The tax on a commission is automatically calculated during commission processing when the Auto Calculate VAT OPERA Control is active.
8. Click New and complete the following:
9. Commission%: Enter a commission percentage .
10. Weekend Commission%: Enter a commission percentage if a different commission rate is earned on revenue generated on weekends. Otherwise, the Commission % applies to all days of the week.
11. Based on Net Amount: Select check box to calculation commission on nett amount.
12. Transaction Code(s): Select the sale charge transaction code(s) for which revenue is commissionable at the defined commission percentage.
  1. From the Available panel search and select the transaction code(s). Hold down the Ctrl key to select multiple transaction codes.
  2. You can filter the Available list or the Selected list of transaction codes by entering a transaction code in the Filter field and clicking Go.
  3. Click > to move the selected codes to the Selected panel.
  4. Click Save.
13. Repeat to add additional transaction codes with a different percentage of commission.
14. Click Save.

Editing Commission Codes

From the Administration menu, select Financial, select Commission Management, and then select Commission Codes.
Enter search criteria, then click Search.
Select the commission code in the search result, then click the vertical ellipsis Actions menu and select Edit.
Update the configuration.
1. If the commission is based on revenue, select a transaction code then click the vertical ellipsis Actions menu and select Edit.
2. Update the configuration.
3. Click Save.

Deleting Commission Codes

From the Administration menu, select Financial, select Commission Management, and then select Commission Codes.
Enter search criteria, then click Search.
Select the commission code in the search result, then click the vertical ellipsis Actions menu and select Delete.
Click Delete to confirm.