Processing Batch Deposits

Batch deposit payment processing is available when your property is integrated with a payment partner, for online credit card processing. You can process multiple reservation deposit payments in a batch process and generate a deposit payment receipt for each payment charged to a credit card. If a partial deposit payment is already posted for a deposit request, the remaining amount due will be processed.

Note:

Alternatively, the Batch Deposit Processing procedure can be added as a final End Of Day procedure or interim End of Day procedure when the Income Audit OPERA Control is active. See End of Day Procedures.

Reservation Requirements

• Reservation Payment Instructions has a valid credit card type and card details.

• Reservation Deposit / Cancellation has a deposit request with due date matching the current business date.

• Reservation Status is Reserved or Due In.

Processing Batch Deposit Payments

1. From the OPERA Cloud menu, select Financials, select Cashiering, and then click Batch Deposits.

2. Enter search criteria, then click Search.

3. Select one or more reservations showing deposit payment due for processing.

4. Click Process Selected to initiate processing of credit card charges.

   1. As each deposit is processed, the following information appears on this screen.

      1. Name: Name of the guest whose deposit is being authorized.

      2. CC Number: Masked credit card number.

      3. Exp. Date: Credit card expiration date.

      4. Amount: Payment amount being charged.

   2. A deposit receipt is generated in the background and available in Receipt History .

   3. Deposit details are saved to the changes log.

      1. The details for the Record Credit Card Approval action type entry will have the following format:

         BATCH DEPOSIT PROCESSING APPROVED 143.75 USD, FOR PAYMENT TYPE }}AX, APPROVAL CODE: 580895, FOR Heald IN {{ROOM 130

      2. In cases where the End of Day procedure runs deposit batch processing, the changes log detail entry will take the form:

         NIGHT AUDIT BATCH DEPOSIT ROUTINE APPROVED 655.53 USD, FOR PAYMENT TYPE VA, APPROVAL CODE: 768364, FOR Casey IN ROOM 1121