Managing Event Menus

You can search for menus based on Event Type or Dietary requirements. Click the name of a menu in the search result to view the details of the menu.

There are various type of menus available:

Standard: These menus are a compilation of menu items that are sold for an all inclusive price or as a group of separately priced items.
Consumption based: Menus based on what was actually consumed. The quantity requested for each item is only used to calculate the expected and guaranteed revenue for the event. Consumption menus are indicated by the letter (C).
Multi-choice: Standard menus with choices for per course and sold for an all inclusive price. Multi-choice menus are indicated by the letter (M).

Adding Menus to Events

You can also use Quick Insert to search and add menus, see Using Quick Insert

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Click the Menus drawer tab.
2. Enter search criteria and click Search.
3. Select a menu in the search result, then click Save or click Save and Add More to add another menu.

Adding Menu Items to Event Menus

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Select the event menu, then click the vertical ellipsisActions menu and select Edit.
  1. Click the Menu Items drawer tab.
  2. Enter search criteria, then click Search.
  3. Select the menu items in the search result.
  4. Include In Menu: Select check box to include these items in the menu.
  5. Click Add Menu Item.
2. Click Save.

Adding Custom Menu Items to Event Menus

You can manage custom (ad-hoc) menu items without having to configure the menu item resource. You can report on custom menu items using the F&B Plan (rep_fbplan) report.

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Select the event menu, then click the vertical ellipsis Actions menu and select Edit.
  1. Click the Menu Items drawer tab.
  2. Click Add Custom Item and complete the following:
    1. Course: Enter a course order number for the appropriate menu item, which controls the display order of the menu item on the screen and in the Banquet Event Order.
    2. Order: Enter the internal order of menu items within a course. This Course Order (in conjunction with the Course) controls the display order of the menu item on the screen and in the Banquet Event Order.
    3. Menu Item Name 1-3: Menu Item 1 is a mandatory field. You can use all three lines to describe this menu item. All three lines print in the Banquet Event Order.
    4. Revenue Type: Select the revenue type that should receive the accumulated revenue from this item. Refer to your operational standards for any further explanations.
    5. Responsible Department: Select the department that provides or organizes this item or needs to know that this item has been booked for a certain function. It enables printing kitchen reports filtered or grouped by Responsible Department.
    6. Consumption: Indicates that the menu item will be charged based on the amount consumed. When selected, the quantity entered will not print on the Banquet Event Order, but the quantity multiplied times the sales price is used in forecasting.
    7. Beverage: Select the check box to classify the menu item as a beverage. If deselected, the menu item is classified as food. Menu items marked as Beverage print in the Beverage box on the Banquet Event Order.
    8. Print: Select check box to print the menu item on external documents. If not checked, the menu items print only on internal documents.
    9. Sales Price: Specifies the value of this menu item if it were to be sold separately (if not included in a menu).
    10. Discount: Enter a percentage by which this item should be discounted.
    11. Container: Select how the item is sold (i.e. per dozen, per tray, each)
    12. Servings: The number of servings the menu item contains (typically one serving).
    13. Total Quantity.
    14. Include in Menu: Select to include the menu item in the total price of the standard menu to which it is attached.
    15. Click Add Custom Menu Item or click Add More Custom Items to save and add another.
  3. Click Save.

Editing Event Menus

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Select the event menu, then click the vertical ellipsis Actions menu and select Edit.
  1. Expected: Enter the expected number of guests for the menu.
  2. Guaranteed: Enter the guaranteed (minimum) number of guests that will be charged.
  3. Discount: Enter a discount percentage to discount the menu
  4. Order: Enter a display order.
  5. Serving Start: Enter a serving start time, if different to the event start time.
  6. Serving End: Enter a service end time, if different to the event end time.
  7. Revenue Type. Displays a breakdown of the menu price by revenue type. The Revenue column will show total revenue including revenue from non included /a la carte menu items.
    1. Menu Price: Enter a price.
  8. Click Save.

Editing Menu Item Details for Event Menus

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Select the event menu, then click the vertical ellipsis Actions menu and select Edit.
  1. Select the event menu, then click the vertical ellipsis Actions menu and select Edit.
    1. Course: The number of food courses the item represents.
    2. Order: The position of the catering meal type in a list.
    3. Menu Item Name: Menu item name as you want it to appear on all documents and contracts.
    4. Description: A free-typing field for adding information about the menu item.
    5. Restriction: Any limitations that apply to this menu item for information only.
    6. Origin 1, 2, 3: For creating additional explanations of beverage items, mostly for wines. Enter information such as origin, quality, or region for reference by team members.
    7. Year: Mostly used for wines or any beverages where vintage is important.
    8. Responsible Department: Select the department(s) that either provide or organize this menu item or needs to know that this item is booked for a certain event.
    9. Included: Select check box to indicate the menu item is usually included in the total price of a standard menu. If the check box is not checked, the menu it should be charged separately.
    10. Beverage: Select check box to classify the menu item as a beverage.
    11. Consumption: Select check box if the menu item is usually charged on an as-consumed basis.
    12. Print: Select check box output the menu item on client documents. Leave unchecked to print on internal documents only.
    13. Container: Select how the item is sold (i.e. per dozen, per tray, each) .
    14. Servings: The number of servings in the container specified above.
    15. Portion: Describes the portion type served for the menu item.
    16. Sales Price: Specifies the value of this menu item if it were to be sold separately (if not included in a menu).
    17. Cost: Specify the cost for each menu item. This facilitates the calculation of profit / loss margins on various screen displays and reports.
    18. Revenue Type: The revenue type that should receive the accumulated revenue from this item. Typically, this would be Food for food items and Beverage for beverage items.
    19. Discount Percentage: Enter an allowable discount percentage.
    20. Click Save.
  2. Click Save.

Deleting Menu Items from Event Menus

From the OPERA Cloud menu, select Bookings select Events, then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources .
1. Select the event menu, then click the vertical ellipsis Actions menu and select Edit.
  1. Select the event menu, then click the vertical ellipsis Actions menu and select Delete
    .
  2. Click Delete to confirm.
2. Click Save.