Managing Event Items

Select the various items or item templates required for an event. You can search for items based on Event Type or Name.

Items are grouped by item class and the Quantity (Stock) , Availability, Price, and Price Code of each item is displayed in the search result.

Item templates are groupings of items that are normally be sold together; for example: LCD Projector, Projector Screen and a wireless lapel microphone. Item templates are indicated by (Available when the Item Templates OPERA Control is active).

Adding Items to Events

You can also use Quick Insert to search and add items and item templates to events, see Using Quick Insert.

From the OPERA Cloud menu, select Bookings, select Events, and then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources.
1. Click the Items drawer tab.
2. Enter search criteria and click Search.
3. Select one or more items or item templates in the search result
4. Quantity: Enter the required quantity of the item
5. Click Save or click Save and Add More to add more items.

Adding Custom Items to Events

If the item required is not configured, you can add an custom item.

From the OPERA Cloud menu, select Bookings, select Events, and then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources.
1. Click the Itemsdrawer tab.
2. Click Add Custom Item and complete the following:
  1. Name: Enter an item name.
  2. Description: Enter a description of the item.
  3. Revenue Type: Select the revenue type that should receive the accumulated revenue from this item.
  4. Item Class: Select an item class from the list. This item will be grouped for output on the banquet event order (BEO) and other reports.
  5. Departments: Enter or select the departments responsible for providing the item, if needed.
  6. Quantity of Items: Specify the number of the item.
  7. Price: Specify the unit price of the item.
  8. External Order: Select check box if the item is provided by an external supplier.
  9. Print: Select check box to output item on the banquet event order (BEO).
  10. Click Save.

Editing Event Items

From the OPERA Cloud menu, select Bookings, select Events, and then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources.
1. Select the event item, then click the vertical ellipsis Actions menu, and select Edit.
  1. Attribute: Select an attribute from list.
  2. Price Code: Select a price code from the list.
  3. Discount: Enter any discount to be applied to the price, if applicable. (Enabled based on item class)
  4. Order: Enter an number.
  5. Quantity: Enter the required quantity of the item.
  6. Internal Cost Per Unit: Enter the internal cost of the item.
  7. External Cost Per Unit: Enter the external cost for the item.
  8. Actual Internal Cost Per Unit: Enter the internal cost for the item, based on based on the Quantity.
  9. Actual External Cost Per Unit: Enter the external cost for the item, based on the Quantity.
  10. Vendor: Select an external supplier from the list, if applicable.
  11. Responsible Departments: Enter or select the departments responsible for providing the item, if needed
  12. Start Time: Enter a start time if different to the event start time.
  13. End Time: Enter an end time if different to the event end time.
  14. Setup Time: Enter setup time for the item.
  15. Tear Down Time: Enter tear down time for the item
  16. Click Save.

Deleting Event Items

From the OPERA Cloud menu, select Bookings, select Events, and then select Manage Events.
Enter search criteria, then click Search.
Select the event in the search result, then click I Want to. . . and select Event Resources.
1. Select the event item, then click the vertical ellipsisActions menu, and select Delete.
2. Click Delete to confirm.